Buyer

Icon Trans; Seberang Perai; On-site; MYR 50,000 - 70,000; Full time

Job summary

A well-known procurement company in Penang is seeking a Purchasing Buyer. This role involves handling purchase orders, vendor communication, and ensuring compliance with company policies. Candidates should have at least 4 years of experience in a purchasing role and strong attention to detail. A background in Business or Supply Chain is advantageous. Proficiency in Microsoft Office and good command of English are required, alongside Mandarin-speaking skills to serve customers effectively.

Qualifications

• Minimum 4 years of experience in an administrative or purchasing-related role.
• Experience with procurement processes and vendor relations is a plus.

Responsibilities

• Create and process purchase orders accurately based on requisitions.
• Communicate with suppliers regarding orders and delivery schedules.
• Verify supplier invoices against purchase orders and resolve discrepancies.
• Provide administrative support within the purchasing department.

Skills

Attention to detail

Organizational skills

Good communication skills

Proficiency with Microsoft Office Suite

Ability to work in a team

Basic understanding of procurement processes

Education

High school diploma or equivalent

Bachelor’s degree in Business or Supply Chain

Tools

Microsoft Office Suite

ERP or procurement software

Job description

Purchasing Buyer is responsible for supporting the procurement process by handling administrative tasks such as purchase order creation, vendor communication, and delivery management. This role ensures that purchasing activities are processed efficiently, accurately, and in alignment with company policies.

Purchase Order Processing

Create and process purchase orders (POs) based on approved requisitions and ensure accuracy in details such as quantity, pricing, and delivery terms.

Submit POs to suppliers and follow up on confirmation and delivery schedules.

Ensure timely and accurate updates in procurement software or ERP systems.

Communicate with suppliers to confirm orders, delivery times, and product availability.

Resolve any basic issues related to orders, including delivery delays, invoice discrepancies, and item shortages.

Maintain professional and positive relationships with vendors.

Invoice Verification

Work with the finance and accounts payable teams to verify that supplier invoices match purchase orders and resolve any discrepancies.

Ensure timely processing of invoices for payment to suppliers.

Administrative Support

Provide general administrative support to the purchasing department, including filing, responding to inquiries, and assisting with supplier documentation.

Assist with preparing reports on procurement activities such as open orders, delivery schedules, and purchase spend.

Compliance and Policy Adherence

Ensure all purchasing activities comply with company policies and procedures.

Support the team in ensuring that purchasing follows ethical standards and regulations.

Identify areas where the purchasing process can be streamlined and suggest improvements.

Participate in training sessions to improve procurement knowledge and skills.

Qualifications

Education

High school diploma or equivalent. An associate’s or bachelor’s degree in Business, Supply Chain, or a related field is a plus.

Experience

4+ years of experience in an administrative or purchasing-related role.

Skills

Strong attention to detail and organizational skills.

Basic understanding of procurement processes and terms is preferred.

Good communication skills, both written and verbal.

Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and basic experience with ERP or procurement software is an advantage.

Ability to work well in a team and manage multiple tasks.

Good command of spoken and written English.

This Buyer role requires a Mandarin-speaking candidate, as the role involves serving Mandarin-speaking customers.