Branch Admin cum Warehouse Assistant

Baba Products; Kuantan; On-site; MYR 20,000 - 100,000; Full time

Job summary

A reputable manufacturing company in Kuantan, Malaysia, seeks a detail-oriented candidate responsible for executing loading/unloading processes, conducting physical inventory, generating reports, and handling sales functions via DSD handheld devices. The ideal candidate should possess knowledge in SAP and ensure accurate financial transactions. This role is crucial for maintaining effective operations and inventory accuracy.

Responsibilities

• Understand and execute loading/unloading processes and synchronization.
• Conduct weekly and monthly physical inventory procedures using SAP.
• Generate daily, weekly, and monthly branch reports.
• Prepare documents for HQ based on trailer arrivals.
• Submit leave applications for staff without access.
• Familiarize with sales functions of DSD handhelds.
• Raise stock transfer requests.
• Complete postings in SAP prior to daily reports.
• Validate and close daily transactions.
• Check invoices and receipts daily for discrepancies.

Job description

• To understand and execute the whole process of Loading / Unloading process until the completion of synchronization process which includes versions creations, final confirmations and tour late changes.
• Physical Inventory procedures on weekly and monthly basis. To possess sound knowledge in stock count / recording, PI closing in SAP, generating and submission of all related reports.
• To generate daily, weekly and monthly branch reports i.e. Branch Journal, VSS, RSS and other related reports accordingly and submit them to Branch Control Dept. on timely manner.
• To prepare Documents to HQ (based on trailer arrivals and periodical basis via courier service for East Malaysia & Brunei and selective West Malaysia Branches using the DDR format)
• To apply and submit leave applications on behalf of those staff without ESS access.
• To familiarize with Sales functions of DSD handhelds which includes visit list, sales, returns, collections, deposit, voids, reports and closing.
• To raise STR via Branch Ordering Program for Finished Goods ordering. Sound knowledge on branch’s finished goods consumption and stock replenishment needs are very important. (ZCR, ZRE, ZFOC etc.)
• To complete postings in SAP via Settlement Cockpit and DSD Final Settlement Run prior to generating daily reports.
• To finalize, validate and close Salesmen’s daily transactions including Sales & Collection summaries, invoices & collections, voided bills and bank deposits. Balance cash in hand to be collected as per DSD balance to be deposited on next working day.
• To check handheld invoices, goods received notes, voided bills and receipts on daily basis to ensure correct transactions and no discrepancies occurred.