Associate Manager, Procurement

Abbott Laboratories (Malaysia) Sdn Bhd; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A global healthcare company is seeking an experienced procurement professional in Selangor, Malaysia. The role involves executing purchasing strategies, managing supplier relationships, and ensuring compliance with procurement policies. Candidates should have a Bachelor’s degree and 4-6 years of experience in procurement, along with excellent analytical, communication, and project management skills. Collaboration with internal stakeholders for effective procurement processes is essential.

Qualifications

• 4-6 years of functional experience in Purchasing/Procurement.
• Familiarity with sourcing and vendor management.
• Fluent in English and a second language (verbal and written).

Responsibilities

• Execute against larger category strategies and work in the guidance of strategic category leaders.
• Manage Purchase Orders using the PO system and approve them.
• Develop and assist in the development of APAC SOP for efficient purchasing operations.

Skills

Analytical skills

Communication skills

Problem-solving skills

Project management

Negotiation skills

Education

Bachelor Degree in Engineering, Science, Business, or Financial Degrees

CPM/CPSM certification

Tools

MS Office

Job description

Overview

Responsible for executing against the purchasing and supply management strategies created by the Regional Category Managers. Works with customers, divisions and Category managers to drive the "One Abbott Procurement" model. Provides customer service with a high standard of ethics and integrity. Delegated authority to commit company funds. Focus on defining and resolving problems in value, quality, feasibility and specifications in procurement, while contributing cost savings and supplier partnerships to support customer needs and expectations. Proactively seek innovative ways to improve procurement processes, cycle times, and customer service levels. Recognized as an SME across categories with strong understanding of "One Procurement" strategies; may lead projects and coordinate work without being a supervisor. Execute responsibilities with the highest ethical standards, guiding internal customers and suppliers in proper procedures and maintaining ethics across cultural contexts.

Key Areas of Responsibility and Accountability

• First line responder; pivots between strategy and operations. Acts as a resource for colleagues with less experience.
• Execute against larger category strategies and work in the guidance of strategic category leaders.
• Researches and evaluates products and suppliers. Performs value analysis on costs and supplier quotes.
• Recommends process improvements to streamline for efficiencies.
• Analyzes complex problems and delivers solutions.
• Support PO conversion and decisive negotiations.
• Manage PO approvals.
• Educate on existing solutions and enable performance and tech tools development.
• PO change management and evaluate the cause for change.
• Enable supplier integration and KPIs.
• Drive value and lead savings outcomes.
• Collaboration with all functions.
• Develops bids and proposal formats. Lead complex RFPs as well as lead small projects.

Purchase Request Processing

Perform upstream collaboration with internal stakeholders from planning to eventual procurement of materials and services. Assist the internal stakeholders in defining their specifications of products and service. Review and evaluate Purchase Requests according to needs and specifications of the internal stakeholders and ensure completeness of supporting documents. Manages POs including running reports for close/open PO’s.

Purchase Order Processing

Approve Purchase Orders using the PO system. Compare prices, specifications, delivery dates and probable savings to determine the best bid among accredited suppliers. Respond to internal and external customers inquiries about order status, changes, or cancellations. Organize, update and retain product information files and purchase order records.

Purchasing Policy Development, Review and Implementation

Develop and assist in the development of APAC SOP as required by the organization to ensure efficient and compliant purchasing operations. Ensure alignment and compliance of Purchasing policies with Global Procurement and Financial policies. Ensure implementation and strict observance of Purchasing policies. Work with Purchasing/Operations Supervisor/Manager to review, update and document all changes in Purchasing Policies regularly or as required to ensure that these policies address the changing needs of the organization while maintaining compliance and alignment with Global Purchasing and Financial policies. Conduct regular training to all function on SOP, updates and changes in policies/procedures.

Vendor / Supplier Management

Maintain a reliable list of accredited vendors/suppliers for key areas of spend. Ensure that vendor/supplier accreditation process complies with Global Procurement, Financial standards and requirements. Review and approve/reject new vendor requests. Establish APS in key categories as per RCM strategies. Monitor and manage vendors/suppliers in the areas of cost savings, process improvements, sourcing of materials and innovation initiatives. Conduct vendor/supplier performance reviews.

Strategic Thinking

• Provides advice/direction in primary areas of expertise.
• Communicate and educate appropriate departments to provide appropriate supporting documentation for purchases.

Relationship Management

• Develop and lead agreed purchasing strategies for category.
• Seek, develop and establish business relationships with diverse suppliers.
• Meet regularly with divisional customers and lead functions to ensure superior customer satisfaction and continuous improvement for efficiencies.
• Responsible for performance management of all supportive personnel (direct and indirect reporting relationships).
• Responsible for leading and mentoring direct reports (if any). Provides guidance and training.
• Understand and apply cultural awareness with foreign business entities.
• Drive and grow strong effective business relationships with suppliers, clients and customers.

Compliance

• Responsible for compliance with applicable Corporate, Divisional policies and procedures.

Accountability

• Executes against the strategies set by the Regional Procurement Manager.
• Supports the execution of strategies set by Regional Category Managers.
• Drives innovative ways to maintain and improve procurement processes, cycle times, total acquisition costs, and customer service levels.
• Key Organizational Relationships: RC(M), Manager, Senior Manager; Functional Heads (e.g., head of IT, AQR, HR, Meeting Event Planners, Legal); Division Purchasing leadership, Division and Corp requisitioners; Division Commercial and operations stakeholders; Shared Services.

Knowledge & Experience

Knowledge in Purchasing/Procurement Process, Project Planning and implementation. Well versed in contract execution and management. 4-6 years of functional experience in Purchasing/Procurement. Excellent people skills, problem-solving skills, project management skills. Strong communication, interdisciplinary, intercultural, influence, and networking skills. Familiarity with sourcing and vendor management. Experience in US or foreign multi-national corporation preferred. Procurement of goods and services in support of a commercial sales organization is a plus. Exposure to a multi-racial environment, preferably in healthcare industry setting. Fluent in English and a second language (verbal and written). Proficient in MS Office. Able to work with minimum supervision. Leadership and influencing abilities.

Bachelor Degree: Engineering, Science, Business, or Financial Degrees. CPM/CPSM certification desired.

Competencies required

Analytical skills and attention to detail. Excellent communication, interpersonal and negotiation skills. Proficient in MS Office. Able to work with minimum supervision. A team player who can work under pressure. Strong leadership and the ability to influence. Hardworking and disciplined, committed to achieving goals within a team environment.

Minimum Qualification

Bachelor Degree: Engineering, Science, Business, or Financial Degrees. CPM/CPSM certification desired.

The base pay for this position is

N/A

In specific locations, the pay range may vary from the range posted.

Job Family and Location

JOB FAMILY: Category Management

DIVISION: GPS Global Purchasing Services

LOCATION: Malaysia > Selangor: Imazium, No. 8, Jalan SS 21/37

ADDITIONAL LOCATIONS:

WORK SHIFT: Standard

TRAVEL: No

MEDICAL SURVEILLANCE: Not Applicable

SIGNIFICANT WORK ACTIVITIES: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day).

Disclaimer

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