Associate (Executive) – Settlement OPEX (Finance)

PRASARANA MALAYSIA BERHAD; Petaling Jaya; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading Malaysian organization is looking for a candidate to manage accounts payable functions, including processing payments for OPEX according to company policies. Applicants should have a diploma in Finance or a related field and 2-4 years of relevant experience. Proficiency in SAP and MS Office is preferred. Strong teamwork, communication skills, and attention to detail are essential. This role entails liaising with vendors and ensuring financial accuracy in payment processing.

Qualifications

• At least 2 years of experience in account payable functions.
• Experience in SAP accounting system is preferable.
• Proficient in using MS Office applications.

Responsibilities

• Responsible for processing payment for OPEX and accounts payable.
• Ensure all documentation is complete for payment processing.
• Liaise with treasury team to confirm fund availability.

Skills

Teamwork and Communication skill

Attention to Detail

Education

Diploma in Finance / Accountancy / Banking or equivalent

Tools

SAP accounting system

MS Office applications

Online banking system (RCMS & BizChannel)

Job description

Job Purpose

Responsible on payment for OPEX and other account payable related in accordance with company policies & procedures.

Key Accountabilities

1. To receive and ensure all document are in-order for payment and process invoices after all required documents are complete on timely manner.

Opex Payment:

• Received Invoice, Utilities bill, Memo of Payment from requestor or project officer, verify and ensure all documents are complete and in order i.e.: Verified Invoice, Delivery Order, Purchase Order / Management Paper.
• If the documentation is incomplete, return the documents to requestor or liaise with vendor if it related to bank details confirmation.
• Process invoice in SAP System.
• Key-in invoice with Purchase Order in MIRO or Memo/Bills in F43

Cash Advance payment

• Received Memo with approval from CFO
• Check and ensure all documents are complete
• Key-in in F-47

Statutory and other salary deduction related payment

• Received memo from Payroll Department.
• Check and ensure all figure to pay in FBL1N

2. Follow up with requestors / Project Officer on document for payment to ensure complete documentation prior payment

3. Liaise with treasury team to confirm fund availability and proceed for payment.

4. Process for Outgoing Payment - Ensuring payments are processed accurately and payment vouchers are ready for authorisation in timely manner.

Manual Payment (Cheque ort Telegraphic Transfer)

• Prepare payment voucher, submit to authorized signatories for signature.

Online Banking (M2E or CIMB BizChannel)

• Prepare payment voucher, submit to authorized signatories for approval.

5. Liaise with vendor / project officer / other department for any issue related with payment matters.

6. Work closely with GL team on GRIR related posting

• To liaise with requestor or project officer on outstanding transaction

7. To perform vendor statement of account reconciliation on monthly basis.

• Generate aging report from SAP System.
• Request SOA from vendor.
• Perform reconciliation.
• Submit the reconciliation for review to VP.
• Follow up with vendor / requestor for outstanding and unreconciled balance

8. Assist in monitoring Creditor’s aging

• To liaise with requestor or project officer or vendor on aging more than 180 days

9. Assist in the audit exercise which includes statutory audits and audit exercise by Prasarana internal audit. Assist by furnishing requested document to ensure all audit issue properly attended.

• Received instruction from VP/SVP.
• VP/SVP to provide listing of requested documents.
• Retrieve from Finance storage or request from project officer for documents that are not in our record.
• Scan/copy for AP record in shared drive
• Compile and revert to VP/SVP, VP/SVP to submit the documents to auditor.

10. Manage and maintain the filling of all payment vouchers related to Account Payable.

• Scan all documents, saved in shared drive for AP records.
• Maintain a good filing system to ease AP to retrieve documents in future.

11. Assist on any ad-hoc tasks assigned by the VP-Settlement, Head of Section or Head of Department

Academic / Professional Qualifications

At least a Diploma in Finance / Accountancy / Banking or equivalent

Years of Experience

2 – 4 years

Functional Competencies

• Teamwork and Communication skill
• Attention to Detail

Technology Knowledge

• Computer literate and proficient in MS Office applications.
• Knowledge in SAP accounting system will be an added advantage.
• Familiar with online banking system (RCMS & BizChannel)