Assistant Secretary / Assistant PA

Lee Choon Wan & Co.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A boutique corporate law firm in Kuala Lumpur is seeking an experienced Assistant Secretary to provide essential support to the Managing Partner. Key responsibilities include managing documents, coordinating travel, and ensuring confidentiality. The ideal candidate will have a strong background in administrative roles, exceptional organizational skills, and the ability to communicate effectively in English and Bahasa Malaysia. We offer a competitive salary, excellent benefits, and opportunities for professional growth in a collaborative environment.

Benefits

Competitive salary

Excellent benefits package

Opportunities for growth and progression

Work-life balance

Qualifications

• Proven experience as an Assistant Secretary, Personal Assistant, or similar role.
• Strong organizational and time-management skills with the ability to multitask.
• Excellent verbal and written communication skills in English and Bahasa Malaysia.

Responsibilities

• Provide secretarial support to the Managing Partner's office.
• Prepare and manage legal documents, ensuring compliance.
• Coordinate complex travel itineraries and manage appointments.

Skills

Interpersonal Skills

Discretion

Organizational Skills

Multitasking

Communication Skills in English and Bahasa Malaysia

Education

STPM or A-Levels or equivalent

Job description

About the role

We are seeking an experienced Assistant Secretary / Assistant PA to join our team at Lee Choon Wan & Co. in Kuala Lumpur. This full‑time role will provide secretarial support to the firm's legal functions and serve as personal assistant to the Managing Partner.

What you'll be doing

Legal & Document Support

• Prepare, manage and maintain legal documents, both physical and electronic, ensuring compliance with internal file‑management protocols
• Assist in preparing closing binders and transaction bibles

Administrative Duties

• Handle phone calls, email correspondence and liaise with clients, financial institutions and other law firms in a professional manner
• Monitor deadlines and follow up on outstanding matters

Filing & Lodgment

• Organise documents and paperwork and maintain a filing system for easy retrieval
• Coordinate filing with relevant authorities such as SSM (Companies Commission of Malaysia), BNM (Bank Negara Malaysia), and LHDN, and liaise with couriers for dispatch and collection of documents

Billing & Timesheets

• Prepare monthly billing and disbursement claims

Supporting Managing Partner's Office

• Provide full support to the Managing Partner on a daily basis, including managing the schedule and prioritising meetings, appointments and events
• Ensure the Managing Partner is well prepared for all engagements by providing necessary documents and information
• Plan and execute social events and private functions, including gift buying
• Attend to other ad‑hoc duties as requested
• Act as a primary point of contact between the Managing Partner and internal/external stakeholders
• Manage and filter emails, calls and correspondence on behalf of the Managing Partner
• Coordinate complex travel itineraries, including flights, accommodations and ground transportation; provide detailed travel agendas and relevant information
• Maintain strict confidentiality of sensitive information and handle it with the utmost discretion

What we're looking for

• Minimum STPM or A‑Levels or its equivalent
• Proven experience as an Assistant Secretary, Personal Assistant or similar support or administrative role
• Good interpersonal skills and the ability to interact with all levels of people
• Discretion and confidentiality when dealing with sensitive information
• Strong organisational and time‑management skills with the ability to multitask and prioritise effectively
• Excellent verbal and written communication skills in English and Bahasa Malaysia
• Able to work after office hours, weekends and public holidays when necessary

What we offer

At LCWCo., we are committed to supporting our employees' career development and wellbeing. We offer a competitive salary, excellent benefits package and opportunities for growth and progression within the firm. Our modern, collaborative working environment and emphasis on work‑life balance make us an employer of choice in the industry.

About us

Lee Choon Wan & Co. is a boutique corporate law firm based in Kuala Lumpur. With a reputation for excellence and a strong commitment to our values of integrity, innovation and client service, we are dedicated to helping our clients achieve their goals.

If you believe you have the skills and experience to excel in this role, we'd love to hear from you. Apply now to join our dynamic team.