Assistant Operation Manager

Mftech Global (M) Sdn. Bhd.; Malacca City; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading procurement firm in Malaysia is seeking an Assistant Manager for the Tender Department. You will coordinate tender submissions, liaise with cross-functional teams, and support improvements in procurement processes. Ideal candidates should have 3–5 years of experience in tendering, a related degree, and strong documentation skills. This role offers opportunities for career growth and attractive employee benefits, including health insurance and performance bonuses.

Benefits

Health insurance

Annual performance bonuses

Career growth opportunities

Qualifications

• 3–5 years’ experience in tendering or procurement.
• Familiar with ePerolehan and government project procedures.

Responsibilities

• Prepare and compile tender submissions accurately and on time.
• Coordinate technical, pricing, and admin documents from internal teams.
• Track tender deadlines and submission schedules.
• Ensure documentation complies with legal and customer requirements.
• Liaise with procurement, logistics, technical, and finance teams.
• Support project handovers and assist with delivery timelines.
• Supervise junior staff and train new team members.

Skills

Detail-oriented with strong documentation skills

Proficient in MS Office (Word, Excel, PowerPoint)

Able to multitask and work under pressure

Proactive, reliable, and organized

Education

Diploma/Degree in Business, Administration, Procurement, or related field

Job description

Overview

As the Assistant Manager of the Tender Department, you will support the Tender Manager and General Manager in managing end-to-end tender processes, ensuring all bids are timely, competitive, and compliant. This role involves coordinating documentation, liaising with cross‑functional teams, maintaining accurate records, and supporting improvements in procurement and bidding operations. You are also expected to assist in team supervision, departmental planning, and execution of strategies that align with company goals.

Key Responsibilities

• Prepare and compile tender submissions accurately and on time
• Coordinate technical, pricing, and admin documents from internal teams
• Track tender deadlines and submission schedules
• Ensure documentation complies with legal and customer requirements (especially ePerolehan)
• Liaise with procurement, logistics, technical, and finance teams
• Support project handovers and assist with delivery timelines
• Supervise junior staff and train new team members
• Identify and improve weaknesses in the tender process
• Prepare tender status reports and track KPIs

Education & Experience

• Diploma/Degree in Business, Administration, Procurement, or related field
• 3–5 years’ experience in tendering or procurement
• Familiar with ePerolehan and government project procedures

Skills

• Detail‑oriented with strong documentation skills
• Proficient in MS Office (Word, Excel, PowerPoint)
• Able to multitask, work under pressure, and lead junior staff
• Proactive, reliable, and organized
• Able to work independently and maintain confidentiality
• Able to work under pressure with minimal supervision

Why Join Us?

• Opportunity to work on large‑scale government projects
• Dynamic working environment with career growth opportunities
• Attractive employee benefits including health insurance and annual performance bonuses