Assistant Manager, Sourcing, Procurement

Prudential Group; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading financial services company seeks an experienced Assistant Manager for Procurement in Kuala Lumpur. The ideal candidate will have at least 3 years of procurement experience, preferably in financial services, and demonstrate strong communication skills. Responsibilities include implementing procurement strategies, managing vendor relationships, and ensuring compliance with internal policies. The role demands good work ethics, the ability to work under pressure, and familiarity with procurement systems like Coupa.

Qualifications

• Minimum of 3 years experience in procurement or supply chain management.
• Experience in the financial services industry is a plus.
• Strong ability to work independently with good work ethics.

Responsibilities

• Implement procurement strategies and address challenges for strategic advantage.
• Ensure standards for procurement and sourcing are met.
• Evaluate potential vendors and negotiate contracts.

Skills

Strong communication skills

Relationship building

Good work ethics

Ability to work under pressure

Education

Bachelor's Degree in any field

Tools

Procurement system (Coupa)

Job description

Assistant Manager, Sourcing, Procurement (Non-IT Vendors)

Implement procurement strategies, methodologies, operating models and best practices to leverage procurement and sourcing as well as addressing challenges for their strategic advantage.

Ensure that the established standards and targets are met for all activities relating to procurement, sourcing, tender / auction, and vendors management.

Support the business requesters’ requirements gathering, researching the market to meet requirements, identifying potential vendors, vendors evaluation, negotiation of contracts and vendors selection for all sourcing activities.

Support the business requesters to identify potential new vendors and to facilitate the interview in order to secure more cost-effective sources of products and services.

Examine the pre-qualification of vendors / service providers to ensure that only capable vendors / service providers (from the aspects of financial, technicality, competency, capacity, commitment and track records) are selected to participate in the project or tenders / auction.

Provide negotiation advice and contract reviews for vendors, including pricing benchmarks, discounting methodologies and best commercial terms and conditions.

Prepare the tender strategy, bid proposal / award papers to document the award decision for Management / Procurement Committee’s approval.

Ensure that all procurement and sourcing activities especially relating to award of contracts and appointment of vendors comply with the internal policies and procedures.

Work closely with all relevant parties to resolve underlying procurement / sourcing related issues.

Support the enhancement / improvement of Procurement system and processes, procurement related initiatives and influence vendors to optimize the usage of Procurement system.

Governance & Reporting

Work closely with the Third Party Risk Management Team to ensure that vendors due diligence procedures are properly performed by the business requesters and are in accordance to the internal policies and procedures, and applicable regulatory guidelines.

Build and maintain good relationship, and work closely with the internal stakeholders on procurement / sourcing related matters to ensure contract review requirements and vendor relationships are managed by the Business Contract Owners and Business Contract Managers while meeting the required standard quality.

Ensure that all procurement operational tasks relating to purchase requisitions and purchase orders management are done on a timely basis and comply with the internal policies and procedures.

Assist to deliver procurement reports, requirement documentations and other procurement related reports as and when required, to the Management, Procurement Committee and Prudential Group.

Identify and escalate any potential non-compliant to the internal policies and applicable regulatory guidelines to the relevant governance committees.

Job Specifications

a. Education

Bachelor or Degree in any fields.

b. Experience

At least 3 years of working experience in procurement / supply chain and vendor management.

Experience in the financial services industry, such as insurance or banking will be an added advantage.

Experience in any Procurement system, Coupa will be an added-advantage.

c. Knowledge & Skills

Strong communication skills (written and verbal).

Ability to build relationships and collaborates effectively.

Independent and possess good work ethics with a positive attitude.

Strict compliance with all applicable deadlines and able to work under pressure.