Assistant Manager,Payroll

Be International Marketing Sdn. Bhd.; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A human resources consultancy in Kuala Lumpur seeks an HR Specialist to manage various HR functions, especially focusing on payroll and benefits. The role requires at least a Bachelor's degree in HR or a related field and 3-4 years of experience in payroll and HR operations. Strong organizational skills and attention to detail are essential. The position involves maintaining HRMS, supporting payroll processes, and assisting with employee benefits administration.

Qualifications

• 3-4 years of experience in handling payroll and HR operations.
• High level of accuracy and attention to detail.
• Ability to handle multiple tasks simultaneously.

Responsibilities

• Oversee payroll processes and manage overseas transactions.
• Maintain HRMS data accuracy and assist with updates.
• Handle employee benefits administration and inquiries.

Skills

Proficient in MS Office software

Strong organizational skills

Ability to interact professionally

Attention to detail

Education

Bachelor’s degree in Human Resources, Business Administration or related field

Job description

The role is responsible for overseeing a wide range of HR functions, with a primary focus on managing Compensation & Benefits. The role is responsible to manage the Human Resource Management Systems (HRMS), ensuring data accuracy. Additionally, the position is responsible for supporting various HR operations, including employee records, payroll processes, benefits administration, and addressing HR-related inquiries.

Responsibilities

Payroll (Overseas)

• Checking all transaction for overseas payroll.
• Preparing report for Finance Department.
• Assist in the preparation of overseas payroll audit reports.
• Checking all bills relating to statutory & services for overseas payroll.

Human Resources Management Systems (HRMS) & Database

• Assisting in managing and maintaining HRMS in the Company.
• Set up and maintain the system setting and all the relevant data for employee and related to leave i.e., PH etc in the system.
• Update employee information, such as new joiners, confirmations, resignations and approval flows.
• Attend to issues under HRMS.
• Assist in implementation of system enhancement to the relevant modules.

Insurance

• Update and maintain insurance records related to employee movements, such as additions and terminations.
• Assist with any insurance or medical-related matters (e.g., general liability, billing, etc.).
• Prepare the annual renewal of group insurance.

Employee Benefits & Welfare

• Review and process all employee claims (medical and others).
• Process employee ETMA (Entitlement, Transport, Meal Allowance) and overtime.
• Prepare employee vouchers/tokens for birthdays, weddings, deaths, and newborns.
• Track and update employee records for medical, optical, annual health screenings, and dental benefits.
• Monitor and update employee/staff purchases.
• Handle matters related to staff SOCSO claims and requests.

Business Visa Application

• Coordinate the application and renewal of business visas.

HR Operations

• Assist with daily HR operations and responsibilities.
• Address P&A-related inquiries and provide advice to employees and management.

Reports

• Coordinate and compile monthly HR reports for all units.
• Prepare ad-hoc reports as required by other departments, for instance staff listings.

ISO & Audit

• Monitor and facilitate document changes related to ISO requirements within the HR Department.
• Ensure compliance of all ISO requirements for the department.

Additional Tasks

• Perform other tasks assigned by the immediate superior as needed.

Qualifications

• Candidate must possess at least a Bachelor’s degree in Human Resources, Business Administration or a relevant field.
• Proficient in MS Office software.
• At least 3-4 years of experience in handling payroll and HR operations.
• Strong organizational and time-management skills, with the ability to handle multiple tasks simultaneously.
• Ability to interact professionally with all levels of staff and external contacts.
• High level of accuracy and attention to detail in all tasks.

Work location: Bukit Jalil (Nearby Pavilion Bukit Jalil)