Assistant Manager / Manager - Group Company Secretarial

FGV IFFCO Sdn Bhd; Port Klang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia is seeking an experienced Assistant Manager / Manager for Group Company Secretarial. You will ensure compliance with the Companies Act, liaise with regulatory bodies, and manage board meetings. The ideal candidate has a degree in a related field, relevant experience, and strong organizational and communication skills. Proficiency in Microsoft Office and other software is essential. This role offers a dynamic work environment focused on accountability and professionalism.

Qualifications

• Minimum 5 years of relevant company secretarial experience required.
• Detail-oriented with strong organizational skills and responsibilities.
• Good command of English and Bahasa Malaysia, both written and oral.

Responsibilities

• Ensure compliance with Companies Act 2016 legislation.
• Act as liaison with Suruhanjaya Syarikat Malaysia (SSM).
• Organize and manage board meetings and shareholders meetings.

Skills

Organizational skills

Communication skills

Detail-oriented

Proactive and resourceful

Interpersonal skills

Education

Degree in Corporate Administration, Law, Business Administration, or related fields

MAICSA or Licensed secretary qualification

Tools

Microsoft Office

Electronic board meeting software

MBRS

MyCoID

MYDATA

e-info

Job description

Assistant Manager / Manager - Group Company Secretarial

Ensure ongoing compliance with legislation outlined in the Companies Act 2016.

Act as the official liaison for communication with Suruhanjaya Syarikat Malaysia (SSM) and manage the preparation and submission of statutory returns within the statutory deadline.

Guarantee all company documents align with both business requirements and legal obligations.

Monitor and proactively address changes in laws and regulations in relation to Companies Act 2016 adapting company practices accordingly.

To assist in organising and managing meetings of board of directors (“Board”), and shareholders (collectively, “Meetings”) which include co‑ordinating, preparing and distributing all relevant papers of meetings.

To attend the Meetings when required, accurately record the proceedings of the Meetings and promptly notify key decisions/directives of the relevant parties for their information/actions.

To assist in providing quality secretarial and governance advisory support services to the Board and senior management.

To liaise with authorities, auditors, and other professionals on any corporate secretarial matters as required.

To execute any other job responsibilities as and when required by the superior or any other persons designated by the company.

Job Requirements

• A minimum 5 years of relevant company secretarial experience.
• MAICSA or Licensed secretary qualification is required.
• Degree in Corporate Administration, Law, Business Administration, or related fields.
• Experience handling listed companies or working in a professional services environment is a strong advantage.
• Sound knowledge of secretarial practice, Companies Act 2016, Stamp Act, SSM statutory requirements and other rules & regulations.
• Detail‑oriented with strong organizational, communication, and client servicing skills.
• Proactive, resourceful, independent, meticulous, multitasking, strong sense of responsibility, job ownership and commitment.
• Good command of written and oral in English & Bahasa Malaysia.
• A good team player with good interpersonal and communication skills and able to work with minimum supervision.
• Proficient in Microsoft Office applications, electronic board meeting software and other common office software applications MBRS, MyCoID, MYDATA and e-info.