Assistant Manager Licensed Company Secretory

Duopharma Biotech Bhd Group of Companies.; Kuala Lumpur; On-site; MYR 65,000 - 85,000; Full time

Job summary

A leading pharmaceutical company in Malaysia seeks an Assistant Manager Licensed Company Secretary to support corporate governance and ensure compliance with statutory regulations. You will coordinate meetings, maintain statutory records, and act as a liaison between various stakeholders. The ideal candidate will have a Bachelor’s degree, relevant experience, and be fluent in English and Bahasa Malaysia. This role is based in Kuala Lumpur, offering a dynamic corporate environment.

Qualifications

• Minimum 4–5 years of relevant company secretarial experience.
• Strong understanding of corporate governance and regulatory requirements.
• Fluent in English and Bahasa Malaysia.

Responsibilities

• Support the Chief Legal Officer in corporate governance practices.
• Coordinate board and shareholder meetings.
• Ensure compliance with the Companies Act 2016.

Skills

Understanding of the Companies Act 2016

Communication skills

Organizational skills

Planning abilities

Interpersonal skills

Education

Bachelor's Degree in Law or Corporate Administration

ICSA qualification or Licensed Company Secretary

Job description

Assistant Manager Licensed Company Secretory

This role supports the Chief Legal Officer in strengthening company secretarial and corporate governance practices across the Duopharma Biotech Group. You will act as a key liaison between the Board of Directors, Management, Shareholders, Regulators and other stakeholders, while ensuring all statutory and governance requirements are met. The role also involves maintaining statutory records, coordinating board and shareholders’ meetings, preparing regulatory submissions, and supporting corporate exercises to ensure full compliance with the Companies Act 2016, Bursa Listing Requirements, and other applicable laws and guidelines.

Key Responsibilities

• Provide corporate secretarial support for Duopharma Biotech Berhad and its Group of Companies, including coordinating Board, Board Committee and shareholders’ meetings.


• Prepare and submit Board papers, arrange meeting logistics, attend meetings when required, and draft timely minutes for review by the Chief Legal Officer.


• Ensure timely lodgment of submissions to regulatory bodies including SSM, SC, and Bursa Malaysia.


• Coordinate with Business Units to prepare announcements, disclosures, and relevant documentation for submission to Bursa Malaysia Securities Berhad.


• Assist in corporate exercises, due diligence processes, and preparation of circulars to shareholders.


• Maintain and update statutory documents and records such as Minute Books, Register of Members, Statutory Files, Certificates, Constitution and the Common Seal in accordance with regulatory requirements and company guidelines.


• Assist in drafting and preparing RRPT and other circulars, Directors’ Training updates, Annual Returns, Bursa Announcements and sections of the Integrated Annual Report.


• Ensure full compliance with the Companies Act 2016, Listing Requirements, Capital Market and Services Act, MCCG and other relevant laws, guidelines and best practices.


• Provide guidance to Management and Business Units on statutory compliance and corporate governance matters.


• Administer daily operations of the secretariat and support corporate governance initiatives across the Group.


• Assist in Board Evaluation exercises and organise Directors’ training programs.


• Carry out any other assignments as required by the Chief Legal Officer.

Networking & Principal Relationships

• Internal


• Chief Legal Officer – for administrative matters, guidance, directives and reporting.


• Management & Business Units – for preparation of Board/Board Committee/Subsidiary meeting papers, follow‑up on agenda items, and coordination of governance‑related matters.


• External


• Bursa Malaysia – Listing Requirements compliance and reporting.


• Securities Commission Malaysia – Malaysian Code on Corporate Governance compliance.


• Companies Commission of Malaysia (SSM) – Companies Act 2016 compliance and statutory filings.


• Share Registrars, External Auditors, Lawyers, Merchant Bankers – for corporate exercises, filings, due diligence and shareholder‑related matters.

Job Requirements

Qualifications

• Bachelor’s Degree in Law, Corporate Administration, or related field.


• ICSA qualification and MAICSA associate membership OR Licensed Company Secretary (SSM) OR Membership in a prescribed body under the Companies Act 2016.

Experience

• Minimum 4–5 years of relevant company secretarial experience, preferably in a public listed company.


• Strong understanding of the Companies Act 2016 and relevant statutory, regulatory and governance requirements.


• Preferably experienced with Bursa Malaysia Listing Requirements and the Malaysian Code on Corporate Governance.


• Sound understanding of business operations.


• Excellent command of written and spoken English and Bahasa Malaysia.


• Strong planning and organisational abilities.


• Excellent communication and interpersonal skills.


• High attention to detail, with the ability to multitask and manage timelines effectively.

Work Location: CIMB Hub, Jalan Sultan Ismail
Accessibility: Complementary Parking in CIMB Hub & 50 meters to Monorail Raja Chulan

Company Background

Duopharma Biotech Berhad began with the establishment of Duopharma (M) Sdn Bhd in 1978. Incorporated in 2000, we are one of Malaysia’s leading pharmaceutical companies listed on the Bursa Malaysia’s Main Market. We specialise in manufacturing, R&D, and marketing of generic drugs and consumer healthcare products (CHAMPS®, FLAVETTES® & UPHAMOL) as well as biosimilars (ERYSAA®, Basalog One®). As a pioneer in halal pharmaceuticals, we were the 1st to receive JAKIM certification for OTC and prescription products under MS2424:2019. Headquartered in Kuala Lumpur, we operate three GMP‑certified plants (Klang, Bangi & Glenmarie) and have a growing presence in Indonesia, the Philippines and Singapore.