Assistant Manager - Events & Exhibitions (AdAsia)

Sunway Berhad; Selangor; On-site; MYR 60,000 - 80,000; Full time

Job summary

A prominent company in Malaysia seeks an Assistant Manager for Events & Exhibitions to manage and execute events from design to final execution. The ideal candidate will have a minimum of 4 years of experience in event management, proven successful projects, and a degree in Event Management or a related field. You will oversee all aspects of event production, maintain client communications, and ensure quality throughout the process, while managing budgets and vendor relationships.

Qualifications

• Minimum 4 years' experience in event companies or equivalent.
• Proven track record of successful key projects.
• Strong attention to detail and organizational skills.

Responsibilities

• Manage all aspects of event production.
• Serve as the main point of contact for clients and stakeholders.
• Lead post-event debriefs and compile feedback.

Skills

Event management

Vendor management

Communication skills

Budget management

Attention to detail

Education

Bachelor’s Degree in Event Management or Marketing

Tools

3D software

Job description

Assistant Manager - Events & Exhibitions (AdAsia)

As the Events & Exhibitions Assistant Manager, your role is to manage and execute the company and client’s events and exhibition from design stage, vendor management to final event. Your role is pivotal to the success of securing and executing the project.

Key Responsibilities:

• Manage all aspects of event production, including vendor sourcing and management, coordination, venue management, and logistics.
• Take lead of the event team, providing directions and support to ensure smooth execution of all event related tasks.
• Serve as the main point of contact for clients and stakeholders, maintaining strong communications throughout the event.
• Oversee on‑site event management, ensuring execution adhering to good HSSE practices, troubleshooting issues in real‑time and ensuring a high level of customer satisfaction.
• Lead post‑event debriefs, compiling feedback and analyzing event performance to identify areas of improvement.
• Prepare detailed event reports, including financial summaries, and recommendations for future improvements with Business Team support.
• Negotiate costs with vendors and suppliers, ensuring cost‑effective solutions without compromising on quality.
• Manage event budgets, ensuring expenditures are within the allocated budget and cost‑saving opportunities are identified.
• Develop and maintain strong relationships with suppliers, vendors and partners to ensure long‑term collaboration.
• Stay up to date with industry trends, new technologies, and materials to create innovative designs.
• Adhere to project timelines and manage required projects simultaneously.

Preferred Qualifications:

• Minimum 4 years' experience in event companies or equivalent.
• Bachelor’s Degree in a relevant field such as Event Management, Marketing Events or related fields.
• Proven track record of successful key projects that showcases candidate’s skills, or notable achievements.
• Proficiency in 3D software is a bonus.
• Ability to plan, strategize, develop, and implement designs from conceptualizing to physical products.
• Strong attention to detail, time management, and organizational skills.
• Professional and rationale characteristics.
• Strong communication and interpersonal skills.