Assistant Manager, Company Secretarial

OSK Group; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

A prominent financial services group in Kuala Lumpur is seeking an experienced Company Secretary to oversee compliance with statutory requirements and to represent the company at Board meetings. The ideal candidate will have a minimum of 5 years of relevant experience and hold a MAICSA qualification. Strong English communication skills and the ability to liaise with various stakeholders are essential. This role involves ensuring proper documentation, advising management on governance, and leading governance enhancement initiatives.

Qualifications

• Minimum of 5 years of experience in company secretarial practice.
• Ability to supervise and mentor subordinates.

Responsibilities

• Attend Board and Committee meetings and prepare minutes.
• Ensure compliance with statutory requirements.
• Liaise with auditors and external advisers.
• Maintain proper custody of statutory records.

Skills

Excellent command of both written and spoken English

Strong verbal and written communication skills

Education

MAICSA student or member

Job description

Attend Board and Committee meetings including preparing and disseminating notices and agenda of meetings and preparing the minutes of meetings, matters arising reports etc.

Ensure compliance with statutory/ regulatory requirements and timely submission of all requisite forms, returns and documents and release of announcements to Bursa Securities Malaysia Berhad.

Liaise with and assist the Company Secretarial unit in preparing directors/ members resolutions/ forms and all returns and documents which needs to be lodged with Company Commission Malaysia (CCM) and on other company secretarial matters.

Update, maintain and ensure proper custody of all relevant statutory records, books, forms and documents, ensuring confidentiality and readiness for audit or regulatory review.

Advise Directors, Management and business units on governance requirements, statutory obligations, and procedural matters relating to all company secretarial matters.

Liaise with the auditors, lawyers, external advisers and other relevant governmental/ statutory authorities on all company secretarial matters to support smooth governance operations and compliance.

Observe, comply and be conversant with all Acts, laws, articles of associations, rules and regulations affecting the Group’s business and all other statutory modifications and reenactments as may be introduced thereto.

Where applicable, supervise, guide, and mentor subordinates to maintain service excellence, promote knowledge-sharing and support overall team productivity.

Participate in governance enhancement initiatives, policy reviews, and process improvements.

To perform and coordinate ad hoc projects for the Group and undertake any other duties as may be assigned by Management from time to time.

Job Requirements

• MAICSA student or member.
• Minimum of 5 years of experience in company secretarial practice.
• Excellent command of both written and spoken English.
• Strong verbal and written communication skills with a professional and confident demeanor.