Assistant Human Resources & Admin Manager

Primechem Malaysia Sdn Bhd; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading manufacturing company in Johor Bahru seeks an experienced HR and Admin Manager to oversee full-spectrum HR management and ensure compliance with local laws. The ideal candidate will have a Bachelor's Degree and 5-8 years of experience in HR management within a manufacturing environment. Strong leadership, knowledge of labor compliance, and proficiency in tools like Ms Dynamics Navision and SAGE are essential for success in this role. Join us to contribute to our employee satisfaction and compliance efforts.

Qualifications

• Bachelor’s Degree in Business, HR, or Social Science required.
• 5-8 years of experience in HR and administrative controls in manufacturing.
• Familiarity with insurance and licensing regulations is essential.

Responsibilities

• Oversee HR and Admin management processes.
• Handle employee relations and disciplinary issues.
• Ensure compliance with statutory legislation.

Skills

Human Resource Management

Administrative Control

Compliance with Malaysian Labour Laws

Team Leadership

Communication in English

Problem-solving

Education

Bachelor’s Degree/Diploma in Business Studies/HR

Tools

Ms Dynamics Navision

SAGE Easy-pay

Job description

Overview

Provide oversight of full-spectrum HR and Admin management and strategic guidance for the development and monitoring of processes related to recruitment and retention, compliance, compensation, welfare and benefits, training, and development. To set & develop and implement company HR and Admin Policy & Procedures in compliance with the company’s objectives and statutory requirements.

Responsibilities

• Ensure review of job descriptions, specifications, and grading in line with job scope and dynamics in liaison with the user department.
• Handle employee relations and disciplinary issues and other human relations matters; impose and carry out related inquiry/performance improvement programs according to necessity.
• Liaise with the local government and institutions/agencies to ensure the company’s compliance with statutory legislation and regulation.
• Develop and maintain robust administrative systems on records and office maintenance; support safety and health to foster a conducive work environment and ensure legal compliance.
• Responsible for the administrative functions of the company indirect purchases to support products and operations - machinery/parts, sub-material, repair and maintenance including building, forklift, facilities and company trucks.
• Manage the master record and control of the company's general insurance and business licenses and all approvals for the Malaysian and Singapore road transport authority concerning dangerous goods (DG) permits.
• Work with the supply chain and logistics team for fleet maintenance, licenses & permit renewal; workshop sourcing for routine maintenance/service and breakdown repairs.
• Manage and control the company’s documentary transmissions (incoming and outgoing) for the administration and management office; be responsible for controls of the Company’s standard forms and documentation to comply with ISO Quality & Occupational Safety management requirements.
• Timely provide advisory/proposal of the latest update policy and procedures from the relevant authority.

Qualifications

• Bachelor’s Degree/ Diploma/ Professional Degree in Business Studies/Administration/Management, Human Resource Management, Social Science or equivalent.
• At least 5 to 8 years of working experience in the management of human resources and general administrative controls and indirect purchases in the manufacturing environment.
• Familiarized with the company's general insurance and authority’s licensing regulations.
• Good exposure to Malaysian labour compliance guides and legislation related to employment issues; familiarity with ISO auditing and documentation controls; and experience in dealing with the Union Committee on the Collective Agreement and IR practices is an added advantage.
• Possess high standards of integrity and ethical practice, be capable of functioning effectively both as a team player and a team leader with strong management and leadership skills.
• Resourceful, cooperative, highly committed versatile, and hardworking with the best effort as part of your personal career development.
• Result-oriented, good knowledge of HR management with the sensitivity of trends and updated statutory policy.
• Familiarised with Ms Dynamics Navision system and SAGE Easy-pay payroll & leave management software system.
• Language proficiency: English, Chinese, and Bahasa Malaysia.