Assistant, Company Secretary

YYC Management Services; Johor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A corporate management firm in Johor, Malaysia, is seeking an individual to assist the Company Secretary with preparing and filing statutory documents as per the Companies Act 2016. The ideal candidate will have a Diploma/Degree in relevant fields and possess strong communication skills. Responsibilities include maintaining statutory records, preparing board resolutions, and ensuring timely corporate filings. Fresh graduates and candidates with relevant experience are encouraged to apply for this opportunity to grow in a dynamic environment.

Qualifications

• Fresh graduates or candidates with 1 year of relevant experience are encouraged to apply.
• Good understanding of the Companies Act 2016 and basic corporate secretarial practices.
• Proficiency in Mandarin or other Chinese dialects is an added advantage.

Responsibilities

• Assist the Company Secretary in preparing and filing statutory documents.
• Maintain and update statutory records, registers, and minutes books.
• Prepare board resolutions and minutes of meetings.
• Ensure timely lodgment of annual returns and corporate filings.

Skills

Strong written and verbal communication skills in English

Detail-oriented

Organized

Team player

Proactive attitude

Education

Diploma/Degree in Business Administration, Corporate Administration, Law, or related disciplines

ICSA qualification (part or full) or currently pursuing

Tools

Microsoft Office applications (Word, Excel, Outlook)

Job description

Assist the Company Secretary in preparing and filing statutory documents with the Companies Commission of Malaysia (SSM) in accordance with the Companies Act 2016.

Maintain and update statutory records, registers, and minutes books.

Prepare board resolutions, minutes of meetings, and relevant secretarial documents.

Ensure timely lodgment of annual returns and other corporate filings.

Liaise with clients, auditors, tax agents, SSM, and other regulatory bodies.

Support incorporation of new companies and assist in changes to company structures (e.g., directors, shareholders, share capital, etc.).

Assist in drafting correspondences and ensure compliance with internal and regulatory deadlines.

Maintain proper filing and document control for all corporate secretarial documents.

Perform other administrative or secretarial duties as assigned.

Job Requirements

• Diploma/Degree in Business Administration, Corporate Administration, Law, or other related disciplines.
• ICSA qualification (part or full) or currently pursuing is an added advantage.
• Fresh graduates or candidates with 1 year of relevant experience are encouraged to apply.
• Good understanding of the Companies Act 2016 and basic corporate secretarial practices.
• Strong written and verbal communication skills in English and Bahasa Malaysia.
• Proficiency in Mandarin or other Chinese dialects is an added advantage to liaise with Mandarin‑speaking clients.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Detail‑oriented, organized, and able to meet tight deadlines.
• Willingness to learn and grow in a fast‑paced environment.
• Team player with good interpersonal skills and a proactive attitude.