Assistant Administrative Manager / Administrative Manager

Always Marketing Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading marketing firm in Malaysia is seeking an Admin Manager to oversee office administrative functions and ensure smooth operations. Responsibilities include managing supplies, vendor contracts, and ensuring compliance with company policies. The ideal candidate possesses a relevant degree and has 3-5 years of experience in office management. Proficiency in MS Office and strong organizational skills are essential for success in this role.

Qualifications

• Must have at least a SPM/Diploma/Degree in Business Administration, Management or any related field.
• Preferably with 3-5 years' experience in office or facilities management.
• Proficient in MS Office applications.

Responsibilities

• Oversee daily office administrative operations for HQ and nationwide offices.
• Ensure smooth coordination and effective communication across departments.
• Manage office supplies, inventory, vendor management, and contract negotiation.
• Monitor operating costs, budgets, and resources for cost efficiency.
• Develop, review, and improve office policies and procedures.

Skills

Proficient in MS Office applications

Organizational abilities

Multitasking

Proactive

Education

SPM/Diploma/Degree in Business Administration or related field

Job description

We are looking for a detail oriented Admin Manager to overseeing and managing the full spectrum of administrative functions to ensure smooth office and project operations. This includes managing office resources, ensuring cost efficiency, maintaining compliance with company policies, and providing effective administrative and logistical support to enhance overall workplace productivity and employee experience.

What You’ll Do:

• Oversee daily office administrative operations for HQ and nationwide offices, including project support.
• Ensure smooth coordination of office and effective communication across departments.
• Managing office supplies, inventory, vendor management and contract negotiation.
• Monitor operating costs, budgets and resources to ensure cost efficiency.
• Develop, review and improve office policies & procedures and workflows for greater efficiency.
• Supervising administrative staff.
• Coordinate meetings and collaboration with Employee Experience Department.

What We’re Looking For:

• Must possess at least a SPM/Diploma/ Degree in Business Administration, Management or any related field.
• Preferably with 3-5 years’ experience of relevant experience in office or facilities management.
• Proficient in MS office application.
• Proactive, organizational and multitasking abilities.