Assistant

TECHMATION (MALAYSIA) SDN. BHD.; Seremban; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading manufacturing company in Negeri Sembilan is looking for an Executive Assistant to support management with administrative duties. Key responsibilities include implementing management requirements, coordinating communication, and managing schedules. Candidates should have proven experience in similar roles, advanced skills in Microsoft Office or Google Workspace, and understanding of manufacturing concepts. Proficiency in English, Malay, and Mandarin is preferred.

Qualifications

• Proven experience as an Assistant or Executive Assistant, preferably in manufacturing.
• Advanced skills in Microsoft Office or Google Workspace.
• Understanding of basic manufacturing concepts.

Responsibilities

• Implement management requirements for the Malaysian company.
• Coordinate communication between the Malaysian company and TECHMATION GROUP.
• Manage schedules, meetings, and daily affairs.

Skills

Microsoft Office Suite

English communication

Malay communication

Mandarin communication

Time management

Organizational skills

Job description

Responsibilities

• Implement specific personnel, compliance, and financial management matters of the Malaysian company in accordance with the overall management requirements of TECHMATION GROUP.
• Serve as an effective communication bridge for management coordination between the Malaysian company and TECHMATION GROUP.
• Assist in managing and coordinating schedules, including arranging meetings, business activities, and daily affairs.
• Take dictation and minutes of meetings and draft correspondences.
• Determine job of top priority and accomplish urgent matters within tight deadlines.
• Interact professionally with all levels of management, staff and clients.
• Schedule and organize appointments for VIPs/visitors.
• Tactful and professional handling of business calls, messages & other information.
• Undertake other administrative and secretarial tasks assigned by supervisors; strictly adhere to confidentiality principles for all work handled to ensure information privacy and security.

Qualifications

• Proven track record as an Assistant, Executive Assistant, or similar role, preferably in a manufacturing or technical environment.
• Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) or Google Workspace.
• Understanding of basic manufacturing concepts and environments (e.g., shop floor, supply chain, quality control, logistics).
• Exceptional time management and organizational skills with the ability to prioritize a complex, dynamic workload.
• Willing to multitask and perform any others ad-hoc tasks as assigned by management from time to time.
• Prefer English, Malay and Mandarin speaking and writing.