Asset Admin Coordinator

Asia Recruit; Klang City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A recruitment agency is seeking an individual to manage the asset inventory system, conduct audits, and oversee procurement processes in Klang City, Malaysia. The ideal candidate should possess strong organizational skills, attention to detail, and be proficient in both English and Bahasa Malaysia. Responsibilities include generating reports, ensuring compliance with standards, and supporting asset management across various sites. Attractive statutory benefits are offered.

Benefits

Statutory Benefits: Based on EA

Qualifications

• Experience using inventory/asset systems is a plus.
• Familiarity with audit requirements and procurement processes is a plus.

Responsibilities

• Maintain and update the asset inventory system with accurate, real-time data.
• Conduct routine audits and stock reconciliation to ensure data integrity.
• Manage asset requisitions and coordinate with procurement for sourcing.
• Allocate assets to appropriate users, departments, or hubs based on approvals.
• Monitor asset conditions and arrange for maintenance or repairs as required.
• Handle replacement of faulty assets and process vendor warranty claims.
• Ensure all inbound and outbound asset movements are properly documented.
• Coordinate delivery and relocation of assets across hubs and warehouses.
• Generate monthly reports on asset utilization, shortages, and conditions.
• Ensure compliance with internal SOPs, audit standards, and company policies.
• Oversee the disposal process of obsolete/damaged assets with full documentation and approval.
• Support new hub/site launches by preparing and arranging asset needs.
• Assist in budgeting and forecasting of asset requirements.

Skills

Organizational skills

Attention to detail

Good command in English

Good command in Bahasa Malaysia

Tools

Inventory/asset systems (AMS or similar)

Job description

Requirements

• Have relevant experience - open to fresh graduate.
• Strong organizational skills and attention to detail.
• Have experience using inventory/asset systems (AMS or similar tools) is a plus.
• Good command in English and Bahasa Malaysia (verbal and written).
• Familiarity with audit requirements and procurement processes is a plus.
• Strong organizational skills and attention to details.

Responsibility

• Maintain and update the asset inventory system (e.g., AMS) with accurate, real-time dataTag, register, and monitor all company asset movements across all sites.
• Conduct routine audits and stock reconciliation to ensure data integrity.
• Manage asset requisitions and coordinate with procurement for sourcing.
• Allocate assets to appropriate users, departments, or hubs based on approvals.
• Monitor asset conditions and arrange for maintenance or repairs as required.
• Handle replacement of faulty assets and process vendor warranty claims.
• Ensure all inbound and outbound asset movements are properly documented.
• Coordinate delivery and relocation of assets across hubs and warehouses.
• Generate monthly reports on asset utilization, shortages, and conditions.
• Ensure compliance with internal SOPs, audit standards, and company policies.
• Oversee the disposal process of obsolete/damaged assets with full documentation and approval.
• Support new hub/site launches by preparing and arranging asset needs.
• Assist in budgeting and forecasting of asset requirements.

Benefits

• Statutory Benefits: Based on EA