Agency and Invoicing Executive/Officer - Urgently Required

NYKSM MARITIME SERVICES SDN BHD; Iskandar Puteri; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading maritime service provider located in Iskandar Puteri is looking for a detail-oriented Agency and Invoicing Executive/Officer. This role requires managing agency and invoicing processes, coordinating with port agents, and reviewing invoices. Candidates should have at least 2 years of experience in a relevant role, strong organizational skills, and proficiency in accounting software. The company offers a supportive work environment, competitive salary, and benefits including career development opportunities.

Benefits

Career development opportunities

Inclusive team culture

Health and wellbeing initiatives

Qualifications

• Minimum 2 years of experience in an administrative or invoicing role, preferably within the maritime or logistics industries.
• Excellent attention to detail and strong organisational skills.
• Proficiency in using accounting and invoicing software.

Responsibilities

• Co-ordinate the appointment of port agents for various tasks.
• Verify and process invoices in the ERP system.
• Check & review monthly Statements of Accounts and liaise with suppliers.

Skills

Attention to detail

Organisational skills

Communication skills

Interpersonal skills

Independence

Teamwork

Adaptability

Tools

Accounting software

Invoicing software

Job description

Agency and Invoicing Executive/Officer - Urgently Required

NYKSM Maritime Services Sdn Bhd is a leading provider of integrated maritime services in the world. With a strong focus on quality, safety and innovation, we are committed to delivering exceptional service to our clients in the shipping, logistics and port operations industries. Join our dynamic team and contribute to the growth and success of our business.

Apply now for this exciting opportunity as an Agency and Invoicing Executive/Officer with NYKSM Maritime Services.

About the role

NYKSM Maritime Services Sdn Bhd is seeking a talented and detail‑oriented Agency and Invoicing Executive/Officer to join our team on a 6‑month contract basis. Based in Iskandar Puteri, Johor, this role will be responsible for managing the agency and invoicing processes for our maritime services business.

What you'll be doing

Co‑ordinate the appointment of port agents upon receiving requests from the Vessel Manager, MHR, or Cadet Department. Services provided by port agent include handling crew sign‑on/off, spare parts clearance, parcel delivery, and other required arrangements.

Upon confirmation of the port agent appointment, promptly disseminate the port agent contact details to all relevant departments including vessel to facilitate necessary arrangements.

Upon receiving the Final Disbursement invoices (FDA) from port agent, verify and process the invoices in the ERP system.

Register all received invoices or FDA in the ERP system promptly according to departmental guidelines.

Check & review monthly Statements of Accounts (SOA), coordinate with internal departments to ensure that invoices are paid within due date, and liaise with suppliers for invoices not received.

Provide additional support as assigned by Head of Department (HOD).

What we're looking for

Minimum 2 years of experience in an administrative or invoicing role, preferably within the maritime or logistics industries.

Excellent attention to detail and strong organisational skills.

Proficiency in using accounting and invoicing software.

Strong communication and interpersonal skills to liaise with clients and internal stakeholders.

Ability to work independently and as part of a team.

A flexible and adaptable approach to meet the needs of a dynamic business.

What we offer

At NYKSM Maritime Services, we are committed to providing our employees with a supportive and rewarding work environment. In addition to a competitive salary, we offer a range of benefits including:

• Opportunities for career development and skills training
• Collaborative and inclusive team culture
• Health and wellbeing initiatives to support employee wellness