Administrator

Suriacell Sdn Bhd; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading logistics firm in Malaysia is looking for an experienced Administrative Assistant to manage procurement activities and import processes. The ideal candidate will have a strong background in procurement and accounting, proficiency in SQL-based data entry systems, and the ability to communicate effectively in Mandarin, Malay, and English. Responsibilities include managing procurement records, data entry, and coordinating with Malaysia Customs for imports. Attention to detail and knowledge of customs regulations are essential.

Qualifications

• Proven experience in administrative and procurement roles.
• Hands-on experience with accounting systems or SQL-based data entry.
• Working knowledge of Malaysia Customs import procedures.
• Familiarity with import documentation (invoices, packing lists).

Responsibilities

• Manage procurement activities including purchase orders and supplier coordination.
• Enter and maintain accurate data in accounting or SQL-based systems.
• Track invoices, purchase orders, and supplier details.
• Prepare import documentation for incoming goods.
• Coordinate with freight forwarders and Malaysia Customs for import clearance.

Skills

Administrative experience

Procurement knowledge

Fluency in Mandarin

Fluency in Malay

Fluency in English

Attention to detail

Proficient in spreadsheets

Tools

Accounting systems

SQL-based data entry systems

Job description

Job Summary
We are seeking a capable Administrative Assistant with experience in procurement, accounting or SQL-based data entry systems, and import coordination. This role involves managing procurement records, system data entry, and coordinating import processes with Malaysia Customs. The candidate must be able to communicate effectively in Mandarin, English, and Malay.

Requirements

• Proven experience in administrative and procurement roles
• Hands‑on experience with accounting systems or SQL‑based data entry systems
• Working knowledge of Malaysia Customs import procedures
• Familiarity with import documentation (invoices, packing lists, HS codes, permits, etc.)
• Fluency in Malay, English, and Mandarin (spoken and written)
• Strong attention to detail and ability to manage deadlines
• Proficient in spreadsheets and standard office software

Key Responsibilities

• Manage procurement activities including purchase orders, supplier coordination, and follow‑ups
• Enter and maintain accurate data in accounting or SQL‑based systems
• Record and track invoices, purchase orders, and supplier details
• Prepare and manage import documentation for incoming goods
• Coordinate with freight forwarders, agents, and Malaysia Customs for import clearance
• Ensure compliance with customs regulations, duties, and required permits
• Maintain organized procurement, accounting, and import records