Administrative Specialist

RIANLON MALAYSIA SDN.BHD; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A company in administrative support is seeking a detail-oriented candidate for a role focused on managing basic document filing, office supplies procurement, and assisting with HR administrative tasks. Responsibilities include collecting and organizing documents, supporting employee onboarding, and liaising with visitors and service providers. Strong communication and organizational skills are essential. This position will help ensure efficient office operations in Johor Bahru, Malaysia.

Qualifications

• Experience in administrative roles supporting daily operations.
• Good organizational skills to manage documentation and filing.
• Ability to liaise effectively with internal and external parties.

Responsibilities

• Assist in collecting and organizing daily administrative documents.
• Manage procurement and distribution of office supplies.
• Support employee onboarding/offboarding procedures and activities.
• Handle visitor reception and liaise with service providers.
• Assist in enforcing administrative regulations.

Skills

Office supplies management

Basic filing and documentation

Coordination skills

Communication skills

Job description

Basic Document & File Support

Assist in collecting, organizing, and simple filing of daily administrative documents (e.g., attendance records, meeting minutes, procurement receipts); support basic archive loan registration (no longer responsible for full-cycle professional project archive management).

Daily Administrative Affairs

Manage office supplies procurement, inventory, and distribution; maintain the office environment (plant care, coordination for basic office equipment malfunctions); coordinate meeting room bookings, setup, and meeting logistics support.

HR Admin Assistance

Assist in employee attendance statistics and basic onboarding/offboarding procedures (e.g., office equipment handover); support the organization of daily employee activities (e.g., team‑building events, afternoon tea welfare).

Reception & External Liaison

Handle company visitor reception and guidance; liaise with external service providers (property, courier) to coordinate office‑related issues (e.g., maintenance, cleaning).

Administrative Policy Implementation

Assist in enforcing company administrative regulations (e.g., office discipline, item usage standards); collect employee feedback on administrative services and follow up on improvements.

Documentation & Data Support

Draft and distribute administrative notifications and simple correspondence; organize administrative expense data (e.g., procurement, property bills) to support administrative cost statistics.