Administrative Officer

RoviSys; Puchong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading office management firm is looking for an organized and self-motivated office administrator in Puchong, Malaysia. The successful candidate will be responsible for providing administrative support, coordinating activities, managing appointments, and performing bookkeeping tasks. Qualifications include a high school diploma or bachelor's degree, at least 2 years of office administration experience, and proficiency in Microsoft Office Suite. Strong communication skills and the ability to handle confidential information are essential.

Qualifications

• 2 or more years of office administration experience.
• Comfortable handling confidential information.

Responsibilities

• Welcoming visitors and directing them to the relevant conference room/personnel.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents.
• Coordinating and managing appointments, meetings, and the conference room schedule.
• Performing bookkeeping tasks such as invoicing and monitoring accounts receivable.
• Maintaining general office files related to the company’s operations.
• Purchasing office supplies and equipment.
• Overseeing the maintenance of office facilities and equipment.

Skills

Detail-oriented

Excellent written communication

Excellent verbal communication

Multi-tasking

Time management

Education

High school diploma or bachelor’s degree in business or administration

Tools

Microsoft Office Suite

Job description

RoviSys Malaysia is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator’s role will include working closely with our leadership team by handling clerical duties, coordinating office activities, and organizing interviews.

In order to be successful in this position, you should be detail-oriented, professional, and have excellent written and verbal communication skills.

Responsibilities

• Welcoming visitors and directing them to the relevant conference room/personnel.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and etc.
• Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
• Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
• Maintaining general office files, including job files, vendor files, and other files related to company’s operations.
• Purchasing office supplies, equipment, and furniture.
• Overseeing the maintenance of office facilities, and equipment.
• Performing other relevant duties when needed.

Requirements

• High school diploma or a bachelor’s degree in business, administration, or related fields.
• 2 or more years’ office administration experience.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and etc.)
• Comfortable handling confidential information.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.