Administrative Executive

BEST GLOBAL LOGISTICS TECHNOLOGY (MALAYSIA) SDN BHD; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading logistics technology firm in Shah Alam is seeking an Administrative Executive to ensure efficient office operations and oversee expatriate support services. The ideal candidate should have at least 5 years in administration, with a minimum of 2 years in a supervisory role, and proficiency in Mandarin is essential. Strong leadership and communication skills are required, along with a good understanding of corporate governance. Applicants must manage multiple tasks independently, contributing to operational efficiency and compliance.

Qualifications

• Minimum 5 years of relevant administrative experience.
• At least 2 years in a supervisory or team lead capacity.
• Independent and self-driven with multi-tasking abilities.

Responsibilities

• Ensure efficient day-to-day office operations.
• Oversee expatriate services and support.
• Develop and manage annual administrative budgets.
• Monitor and control departmental expenses.
• Supervise company certificates and licenses applications.
• Establish and improve administrative policies and procedures.
• Act as the key liaison for administrative support.

Skills

Leadership

Communication

Interpersonal skills

Attention to detail

Microsoft Office Suite

Vendor management

Mandarin proficiency

Education

Minimum Diploma in Business Administration or Management

Job description

Responsibilities

1. Ensure efficient day-to-day office operations, including office facility maintenance, office supplies procurement, vendor management, and general administrative affairs.
2. Oversee expatriate services and support, including housing arrangements, car rental, travel booking, visa-related matters, and relocation coordination, ensuring compliance and a positive employee experience.
3. Develop, manage, and review annual administrative budgets; prepare reports, forecasts, and cost analyses as requested by Management for strategic planning.
4. Monitor and control departmental expenses, conduct cost analysis, and drive initiatives to optimize resources, improve cost efficiency, and achieve savings without compromising operational quality.
5. Supervise the application, renewal, and upgrading of company certificates, permits, and licenses in accordance with regulatory requirements from relevant government authorities.
6. Establish and continuously improve administrative policies, standard operating procedures (SOP), and workflows to enhance organizational governance and compliance.
7. Act as the key liaison for cross-departmental administrative support, ensuring timely resolution of issues and maintaining a high standard of internal customer service.
8. Support Management in special assignments, business expansion activities, and office-related projects when necessary.

Qualifications

1. Minimum Diploma qualification or above in Business Administration, Management, or a related field.
2. Proficiency in Mandarin (spoken and written) to facilitate communication with China Headquarters.
3. At least 5 years of relevant administrative experience, with at least 2 years in a supervisory or team lead capacity.
4. Strong leadership, communication, and interpersonal skills with a high level of professionalism and attention to detail.
5. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint); experience preparing reports and performance dashboards is an advantage.
6. Independent, self-driven, and capable of managing multiple tasks and priorities with minimal supervision.
7. Solid understanding of corporate governance, organizational structure, compliance processes, and administrative best practices.

Please take note that the salary package will base on the candidate interview performance + related working exp + related industry + education level.

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Administration Executive?
• Which of the following Microsoft Office products are you experienced with?
• Have you worked in a role where you were responsible for vendor management?
• How would you rate your Mandarin language skills?
• How much notice are you required to give your current employer?