Administrative Executive

Zuellig Pharma Sdn Bhd; Shah Alam; On-site; MYR 36,000 - 48,000; Full time

Job summary

A leading healthcare solutions company is seeking an Administrative Executive in Shah Alam, Malaysia. The role involves providing efficient administrative support to the Marketing Department and managing procurement processes. Candidates should have a diploma in Business or Marketing and at least 3 years of relevant experience. Successful applicants will be highly organized with strong stakeholder management skills and excellent communication abilities. We champion diversity and offer a supportive work environment.

Benefits

Flexible work-life balance

Total Rewards program

Growth opportunities

Qualifications

• At least 3 years of experience in secretarial and/or executive administrative roles.

Responsibilities

• Support execution of marketing and sales activities.
• Manage procurement and financial processes.
• Prepare business reports and presentations.
• Coordinate internal and external meetings.

Skills

Stakeholder management

Organizational ability

Multitasking

Attention to detail

Verbal communication

Written communication

Education

Diploma in Business, Marketing or a related field

Job description

Zuellig Pharma is a leading healthcare solutions company in Asia. It provides world‑class distribution, digital, and commercial services to support the growing healthcare needs in the region and serves over 200 000 medical facilities across 17 markets.

Purpose of the Role

Administrative Executive provides efficient and professional administrative support to the Marketing Department and to assigned portfolios (brands), coordinating internal and external needs, managing procurement and financial processes, and ensuring the timely execution of marketing activities.

What You’ll Do

• Support the execution of internal and external marketing and sales activities (online/offline, virtual/physical) for assigned brands.
• Ensure timely approval of procurement and financial processes (e.g., ARIBA, PR/PO requests) and maintain supporting documentation.
• Manage and monitor sample conversion and tracking, including serial number allocation for marketing activity approvals.
• Coordinate with approved vendors for compliant and efficient delivery of marketing materials.
• Plan and schedule business meetings—departmental, inter‑departmental and cross‑function teams—such as cycle sales meetings and monthly performance calls.
• Prepare business reports, data plans and presentations; coordinate with team members to compile A&P brand trackers, governance meeting minutes and other reports.
• Maintain department SharePoint sites and folders, ensuring security, access rights and confidentiality of brand information.
• Support internal and external meetings through effective planning: logistics, agenda, presentation preparation and confidential decision documentation.
• Maintain orderly business correspondence, project updates, record‑keeping and document management for the assigned portfolio/team.
• Carry out ad‑hoc duties and participate in company meetings as required to achieve business objectives.

What Will Make You Successful

Must‑Have

• Minimum a Diploma in Business, Marketing or a related field.
• At least 3 years of experience in secretarial and/or executive administrative roles.
• Stakeholder management skills.

Advantage to Have

• Continuous improvement and agile mindset to initiate process improvements.
• Highly organized with the ability to multitask.
• Strong administrative skills, accuracy and attention to detail.
• Excellent verbal and written communication skills.
• Strong teamwork spirit.

What We Offer

We are committed to fostering an inclusive environment where employees can learn, grow and achieve shared success. We champion diversity, equity and inclusion, ensuring every individual feels valued, respected and treated fairly. As a leading multi‑market healthcare solutions provider, we empower our employees with knowledge and expertise in a dynamic industry across the region. We offer flexibility to balance work and personal life, empowering growth opportunities, and a Total Rewards program designed to support overall well‑being.