Administrative Executive

Biosensors International Group, Ltd; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading medical device company is seeking an Administrative Support Assistant to help with sales and marketing activities, coordinate events, and maintain documentation. The ideal candidate should be bilingual in English and Mandarin, possess strong organizational skills, and have at least 2 years of relevant experience. Proficiency in Microsoft Office is essential, and familiarity with SAP is a plus.

Qualifications

• Minimum 2 years of relevant working experience in administrative support or marketing functions.
• Proficient in Microsoft software.
• Strong ability to multi-task, work under pressure & deliver quality results.

Responsibilities

• Support the Country Manager in organizing sales & marketing meetings.
• Assist in the coordination of local congresses and events.
• Maintain proper filing for company and customer related documents.

Skills

Bilingual in English and Mandarin

Strong organisational skills

Excellent interpersonal and communication skills

Ability to multi-task

Education

A level or diploma in any discipline

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SAP

Job description

Position Responsibilities

• Supports the Country Manager on the organization of sales & marketing meetings e.g. MBR, Business Trips, Weekly Meeting
• Takes meeting minutes and keep record
• Verifies & route documents such as invoices, price application, pre-approval forms, cheque requisitions, debit/credit notes, etc. to ensure authenticity and prompt submission to various departments for approval, billing and payment
• Acts as a window for all staff related claims to ensure compliance to company policy and regulations
• Maintenance of GDPMD certifications and various company licenses
• Maintains proper filing for company, customers and distributors' information and related documents for quality audit (e.g. GDPMD licence, import licence, wholesale licence, physician consultation agreement, distribution agreement, training records, pre-market surveillance, sponsorship letters, etc)
• Maintains clear record of PARF to help the Country Manager in the tracking of marketing expenses
• Conducts internal communication for Sales & Marketing team on Admin, Finance, Legal & Compliance Processes
• Assists in the printing of product brochures, development of sales collaterals for sales promotion. Keep clear record of the distribution of these materials
• Arranges and co-ordinates with courier services
• Be responsive to any new duties assign as and when required by the Manager

Co-ordination/Organisation of Events

• Supports the Country / Marketing Manager on the co-ordination and organization of local congresses and events. e.g. HBR Summit
• Manages the logistics arrangements of overseas conferences and events. e.g. hotel booking, conference registration, airport transfer
• Reconciliation of expenses after the events

Position Requirements

• At least A level or diploma in any discipline
• Bilingual in English and Mandarin to liaise with stakeholders across the region
• Minimum 2 years of relevant working experience in administrative support or marketing functions
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint. Ability to use SAP will be a plus
• Strong organisational skills and had the ability to drill down into details while not losing sight of the big picture
• Strong ability to multi-task, work under pressure & deliver quality results with speed and minimum supervision
• Excellent interpersonal and communication skills