Administrative Executive

ThunderSoft; Penang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading technology company in Penang is seeking an organized Administrative Executive to manage administrative tasks, support GPU systems allocation, and coordinate events. The ideal candidate should possess strong multitasking abilities, adaptability to new tools, and effective communication skills. Experience in administrative roles and proficiency in Microsoft Office Suite are required. This role offers a dynamic work environment with opportunities for collaboration and event planning.

Qualifications

• Proven experience in administrative or operational roles.
• Excellent communication and stakeholder management skills.
• Ability to learn new tools and processes quickly.

Responsibilities

• Manage day-to-day administrative tasks for the team.
• Collaborate with other team admins for support.
• Organize team-building activities and company events.

Skills

Organizational abilities

Multitasking skills

Communication skills

Problem-solving mindset

Tools

Microsoft Office Suite

Job description

Role Overview

We are seeking a highly organized and adaptable Administrative Executive to support both administrative/operational tasks and Data Center GPU Systems Allocation. This role requires strong multitasking skills, flexibility, and the ability to learn new systems quickly while collaborating with multiple stakeholders, globally.

Responsibilities

Administrative & Operational Support

• Manage day-to-day administrative tasks, including booking meeting rooms, arranging private transportation, and handling vendor coordination.
• Collaborate with other team admins to secure necessary support for cross-functional activities.

Systems Allocation

• Work closely with a Program Manager to allocate GPU systems in the Data Center using the Conductor tool.
• Learn and master the allocation process quickly to ensure timely and accurate execution.

Event & Activity Planning

• Organize team-building activities, birthday celebrations, and company events.
• Plan logistics, manage budgets, and ensure smooth execution of team activities.

Stakeholder Collaboration

• Communicate effectively with internal teams, vendors, and external partners to complete tasks on time.
• Coordinate across multiple groups to ensure alignment and timely delivery.

Task Management

• Demonstrate flexibility in switching between tasks and roles as priorities change.
• Maintain high standards of accuracy and efficiency under tight deadlines.

Required Skills & Qualifications

• Proven experience in administrative or operational roles.
• Strong organizational and multitasking abilities.
• Quick learner with the ability to adapt to new tools and processes.
• Excellent communication and stakeholder management skills.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Teams).
• Ability to plan and execute events effectively. Problem-solving mindset and proactive approach to challenges.

Preferred Skills

• Experience with resource allocation or scheduling tools.
• Familiarity with vendor management and event coordination.
• Ability to work independently and as part of a team in a fast-paced environment.

Key Attributes

• Flexibility and adaptability.
• Strong attention to detail.
• Collaborative and team-oriented.
• Results-driven with a focus on timely delivery.