Administrative Assistant

Sherwin-Williams; Klang City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading paint and coatings company in Klang City seeks a dedicated office manager to handle various administrative and HR-related tasks. Responsibilities include sorting incoming communications, managing office supplies, coordinating interviews, and assisting in work pass procedures. Ideal candidates should have strong organizational skills, proficiency in Microsoft Office, and a diploma in Human Resources. This role promises a supportive environment focused on improving employee well-being and engagement.

Benefits

Health and well-being rewards

Opportunities for career development

Inclusive team environment

Responsibilities

• Sort and distribute incoming mails/courier documents.
• Check, replenish, and order stationery items.
• Create a job requisition in ORC system.
• Assist with scheduling interviews.
• Handle work pass-related matters including renewals and applications.

Skills

Highly organized

Good written and verbal communication skills

Experience in office management

Proficient in Microsoft Office

Education

Diploma in Human Resource

PCBS / ITE In Office Skills

Job description

At Sherwin-Williams, our purpose is to inspire and improve the world by coloring and protecting what matters. Our paints, coatings and innovative solutions make the places and spaces in our world brighter and stronger. Your skills, talent and passion make it possible to live this purpose, and for customers and our business to achieve great results. Sherwin-Williams is a place that takes its stability, growth and momentum and translates it to possibility for our people. Our people are behind the strength of our success, and we invest and support you in:

• Life … with rewards, benefits and the flexibility to enhance your health and well-being
• Career … with opportunities to learn, develop new skills and grow your contribution
• Connection … with an inclusive team and commitment to our own and broader communities

It's all here for you... let's Create Your Possible

Qualifications

• Highly organized – with ability to multi-task and prioritize
• Good written and verbal communication skills
• Experience in office management
• Proficient in Microsoft Office
• Diploma in Human Resource
• PCBS / ITE In Office Skills

Responsibilities

• Sorting and distribute incoming Mails/ courier documents to recipient or pigeonhole.
• Check stationary stock/ replenish / order stationary items
• Issue stationary to requested staff
• Order beverages for pantry and cafetaria
• Issue Purchase Requisition/ Receiving in Coupa system for All Admin vendors
• Create new vendor in Coupa system
• Filing of documents/ Medical Chit / Invoices
• Birthday Month Celebration for office and Operations – order birthday cakes/ pastries/ paper plates/ packet drink monthly
• Top up mineral water/ snacks in boardroom
• Other admin tasks- ex-laminating etc.
• Take charge of 2 cleaners for whole plant cleaning matters
• Booking of hotel rooms for guests and arrange ground transportation
• Hiring Process - Create Job Requisition in ORC system
• Liase with Recruitment Agencies / Jobstreet / Mycareefuture portal
• Assist with scheduling interviews
• Arranger pre-employment check for selected candidate / work pass check up (for foreign worker)
• Apply work pass (for foreigner) / Work pass Issuance
• Update new hirer details in ONBASE
• Register new hirer finger print in Dayforce system
• Issue employee access card / employee name put up track in/ out board
• Arrange safety training for new hirer prior join date (AWSHPP course)
• Arrange and coordinating training and development need for employees, update in excel
• Arrange yearly Health Screening for all employees
• Arrange prescription safety glass for all employees except Office employees
• Handle work pass related matters including application, renewals, termination.
• Liaise with MOM for work pass-related matters.
• Checking Employee Attendance in Dayforce
• Update Monthly Records / HR Records for submission
• Employee Attendance Report by departments , submit to HOD
• Employee OT Claim Record
• Safety / Man Hour Record for Safety Manager
• Regular Working Hour/ OT Hour for Finance Manager
• Employee Absentees report
• Training record
• Paid Hours / OT Hours report.
• HR Excel Record
• HR Activities Record
• HR Budget Forecast/ Actual Costing
• Employees Allowances report such as Hardship Allowance, Attendance Allowance, Call out Allowance.
• Manual Template for OT claims/ Allowances Claim
• Foreign Worker Levy
• Employee Engagement activities – Health Talk, Team Building, Women’s Day, Fruit Day, Earth Day, etc
• Recreation Committee Member
• Safety Committee Member
• Provide HR & administration support as assigned by HR Manager & Plant Manager