Administration Executive

QBE Asia; Petaling Jaya; On-site; MYR 35,000 - 50,000; Full time

Job summary

An international service provider in Petaling Jaya is seeking an Administrative Specialist to provide comprehensive administrative support. The ideal candidate has over 3 years of experience, possesses strong communication and organizational skills, and is proactive in managing office needs. This role includes maintaining filing systems, drafting correspondence, and managing supplies. The position offers a comprehensive benefits package and opportunities for hybrid working.

Benefits

Flex and hybrid working options

Work from home policy

Paternity leaves matching with maternity leave

Well-being programs

Pensions

Medical benefits

Access to online learning via LinkedIn Learning

Additional family care leaves

Study leave

Marriage leave

Internal appreciation program

Qualifications

• Minimum 3+ years’ administrative / secretarial experience in a sizable company.
• Computer literacy with basic PC and administration skills.
• Customer-oriented with excellent interpersonal & communication skills.

Responsibilities

• Maintaining an effective copy filing system.
• Dealing with a wide range of contacts at all levels.
• Drafting of correspondence and data entry.
• Order supplies and maintaining consumables stock.

Skills

Communication

Critical Thinking

Customer Service

Detail-Oriented

Data Entry

Problem Solving

Education

Diploma

Job description

Primary Details

Time Type: Full time

Worker Type: Employee

Provide general administrative support to the Company and internal departments / teams as assigned and / or required.

Your New Role

• Maintaining an effective copy filing system.
• Understand and follow the organization’s administration policies.
• Dealing with a wide range of contacts at all levels within the Company.
• Attend to all general office administration needs and contribute to alternatives solutions in resolving general office administration matters.
• Maintaining a healthy and safe office environment.
• Monitor the cleanliness and tidiness of the office’s general area.
• Review team correspondence, records and reports to select routine matters for processing.
• Drafting of correspondence and data entry.
• Order supplies, stationary and maintaining consumables stock for the Company.
• Manage courier services and mailing activities, when required.
• Book meetings and organize events.

About You

• Minimum 3+ years’ administrative / secretarial experience in a sizable company.
• Diploma holder
• Computer literacy with basic PC and administration skills.
• Customer-oriented with excellent interpersonal & communication skills
• Proactive, well organized, attentive to details and strong sense of responsibilities in meeting deadlines.
• Basic knowledge of administrative processes.

About QBE

What if you could have a positive impact – at work and in the world?

At QBE, we’re enabling a more resilient future – for our customers, communities, environment, and for our people. We’re building momentum to achieve something significant and know our people are at the centre of our success.

Our industry offers interesting and varied careers where you can help people to protect what matters most. As part of the QBE team, you’ll get to spend every day working with people who are passionate, talented and kind. And with more than 13,000 people working across 27 countries, our scale means we’re big enough for your ambitions, yet small enough for you to make a real impact.

QBE Asia’s operations is part of the QBE International Division, and has had a presence in Asia for more than 130 years with offices in: Singapore, Hong Kong & Macau, Malaysia and Vietnam. We continue to be recognised for our ongoing focus on digital innovation to deliver exceptional value and operational excellence for our customers, business partners, people and the community. We support ESG efforts through the QBE Foundation, which helps to create strong, resilient and inclusive communities, by focusing investment and efforts on two key areas where we believe we can have the greatest impact – climate resilience and inclusion.

Benefits

Excited to share our comprehensive benefits package at QBE! 🌟

• 🌟 Flex and hybrid working options
• 🏡 Work from home policy
• 👨👩👧 Paternity leaves matching with maternity leave
• 🧘♀️ Well-being programs
• 💰 Pensions
• 🩺 Medical benefits
• 🌍 Globally, access to online learning via LinkedIn Learning
• 👪 On top of annual leaves, 3 additional days off (Family care leaves)
• 📚 Study leave
• 💍 Marriage leave
• 🎁 Internal Appreciation program with points to redeem nice merchandize and life experiences

Skills

Communication, Critical Thinking, Customer Service, Customer Value Management, Data Entry, Detail-Oriented, Document Management, Intentional collaboration, Legal Administrative Support, Managing performance, Office Administration, Office Management, Personal Initiative, Problem Solving, Self Motivation

Application Close Date

30/10/2025 11:59 PM

How to Apply

To submit your application, click "Apply" and follow the step by step process.

Equal Employment Opportunity

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.