Administration Executive

Eastfound Malaysia Sdn.Bhd; Johor Bahru; On-site; MYR 40,000 - 60,000; Full time

Job summary

A logistics and storage solutions company in Johor Bahru is seeking an experienced administrative professional to manage office operations and support HR activities. The ideal candidate will have at least 3 years of experience, a diploma or degree in a related field, and skills in Microsoft Office. This role offers a competitive salary, benefits, and opportunities for professional growth in a dynamic work environment.

Benefits

Competitive salary and benefits

Opportunities for professional growth

Comprehensive employee welfare programs

Qualifications

• Minimum 3 years of experience in a similar role, preferably in manufacturing or multinational companies.

Responsibilities

• Manage day-to-day office operations and maintain office facilities.
• Organize company meetings and coordinate employee engagement activities.
• Support the implementation of company policies and maintain office safety.

Skills

Proficient in Microsoft Office Suite

Strong organizational abilities

Excellent communication skills in English

High attention to detail

Problem-solving skills

Education

Diploma or Bachelor's degree in Administrative Management

Job description

Company: Eastfound Malaysia Sdn Bhd
Location: LOT3972,MukimJeramBatu,81500PekanNanas,Pontian,Johor,Malaysia
Department: HR & Admin Department
Reports to:HR & Admin Manager
Employment Type: Full-time

About Eastfound Malaysia Sdn Bhd

Founded in 1999, Eastfound Group has become a leading high-tech enterprise specializing in the research, development, production, and sales of logistics and storage solutions. Our extensive product range includes Wire Decking, Pallet Racking Accessories, Intermediate Bulk Containers, Wire Containers, Roll Cages, Conveyor Rollers, Modular Conveyor Units, and Fixed Photovoltaic Mounting Structures.

These solutions are crucial to industries such as supermarkets, logistics, and agriculture. With 90% of our output exported to regions like North America, Europe, and Japan, we prioritize quality, sustainability, and compliance with international standards such as ISO9001 and EU ROHS.

Job Description

Key Responsibilities:

Administrative Support

Manage day-to-day office operations, including procuring office supplies, maintaining office, canteen & hostel facilities.

Coordinate and supervise building maintenance, including liaising with suppliers for repair of damaged walls, doors, and windows.

Oversee factory greening initiatives, including coordinating and monitoring gardeners for lawn, flowerbed, and plant upkeep.

Organize, maintain, and secure company documents and records.

Expense Management

Track and process administrative expenses and employee reimbursements.

Assist in preparing and monitoring the administrative budget.

Event and Meeting Management

Organize company meetings, take minutes, and follow up on action items.

Coordinate employee engagement activities and internal events.

Compliance and Policy Enforcement

Support the implementation and adherence to company policies and procedures.

Monitor and maintain office safety and security protocols.

Other Duties

Provide additional support as directed by the HR & Admin Manager.

Assist with ad hoc projects and tasks as needed.

Qualifications and Skills:

Education

Diploma or Bachelor's degree in Administrative Management, Business Administration, or a related field.

Experience

Minimum 3 years of experience in a similar role. Experience in manufacturing or multinational companies is an advantage.

Skills

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Strong organizational and multitasking abilities.

Excellent written and verbal communication skills in English.

High attention to detail and problem-solving skills.

Personal Attributes

Strong sense of responsibility and team-oriented mindset.

Ability to work under pressure and meet deadlines in a fast-paced environment.

What We Offer:

Competitive salary and benefits package.

Opportunities for professional growth and development.

A dynamic and supportive work environment.

Comprehensive employee welfare programs, including medical insurance and annual leave.

Join Eastfound Malaysia Sdn Bhd and be part of a team driving global excellence in logistics and storage solutions!