Administration Executive

Penang Skills Development Centre; Bayan Lepas; On-site; MYR 100,000 - 150,000; Full time

Job summary

A skills development organization located in Bayan Lepas, Malaysia, is seeking a candidate to manage student registration and provide administrative support. Responsibilities include handling inquiries, managing documentation for loans, and participating in events. The ideal candidate will hold a degree in Administration or Business, exhibit strong organizational skills, and communicate effectively in both Bahasa Malaysia and English. Proficiency in Microsoft Office is required.

Qualifications

• Degree in Administration, Business, or related field.
• Strong organizational and multitasking skills.
• Excellent communication skills in Bahasa Malaysia and English.
• Proficient in Microsoft Office and administrative systems.
• Ability to work independently and as part of a team.

Responsibilities

• Manage registration for new intakes across multiple programs.
• Handle documentation for loans and claims.
• Respond to inquiries via phone, email, and teleconference.
• Manage purchase requests and invoices.
• Plan preventive maintenance for equipment.
• Represent PSDC during Open Days and Education Fairs.

Skills

Organizational skills

Multitasking skills

Communication in Bahasa Malaysia

Communication in English

Microsoft Office proficiency

Education

Degree in Administration, Business, or related field

Job description

Responsibilities

• Student Registration & Orientation:
  • Manage registration for new intakes across multiple programs (IAT, QAT, PMT, DMT, DIAT, DQAT, C&G, MMP).
  • Prepare offer letters, orientation sessions, and related documentation for self-sponsored and funded students.
• Administrative Support:
  • Handle documentation for loans, funding programs, and claims.
  • Prepare proposals, letters, and certificates according to PSDC and customer standards.
  • Maintain accurate student data in PSDC systems and funder platforms.
• Communication & Customer Service:
  • Respond to inquiries via phone, email, and teleconference.
  • Liaise with agencies for audits, examinations, and external visits.
• Procurement & Financial Documentation:
  • Manage purchase requests, purchase orders, delivery orders, and invoices.
  • Prepare budget documents, monthly income/expense reports, and student allowances.
• Maintenance & Housekeeping:
  • Plan and schedule preventive maintenance for equipment.
  • Ensure proper housekeeping and compliance with 5S standards.
• Event Participation:
  • Represent PSDC during Open Days, Education Fairs, and promotional activities.
  • Assist in organizing Applied Engineering events and After 5 activities.

Requirements

• Degree in Administration, Business, or related field.
• Strong organizational and multitasking skills.
• Excellent communication skills- Bahasa Malaysia and English (written and verbal).
• Proficient in Microsoft Office and administrative systems.
• Ability to work independently and as part of a team.

Apply Now

Interested candidates are invited to apply online with a full resume stating qualifications, contact number, working experience, and expected salary together to

• [e-mail]
• 604-643 7909
• 1, Jalan Sultan Azlan Shah, Bandar Bayan Baru, 11900 Bayan Lepas, Penang