Administration Clerk

Galaxy Minerals REE Sdn Bhd; Kulim; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading mineral resources company in Malaysia is looking for an Administration Clerk to support daily office operations. The role involves general clerical duties, document management, and liaising with state government departments. Candidates should hold at least an SPM / Certificate / Diploma in Administration and possess strong proficiency in English and Bahasa Malaysia. The successful candidate will be well-organised, detail-oriented and able to work independently while managing responsibilities effectively.

Qualifications

• Minimum SPM / Certificate / Diploma in Administration or related field.
• At least 1 year of relevant working experience or fresh graduates.
• Proficient in English and Bahasa Malaysia, both spoken and written.

Responsibilities

• Perform general administrative and clerical duties.
• Handle data entry, filing, and document management.
• Prepare basic reports, presentations, and official correspondence.
• Liaise with state government departments for documentation.
• Attend meetings and assist with presentation materials.
• Answer phone calls and respond to emails professionally.

Skills

Fluent in English

Fluent in Bahasa Malaysia

Proficient in Microsoft Office

Presentation skills

Attention to detail

Strong communication skills

Education

SPM / Certificate / Diploma in Administration

Tools

Microsoft Office (Word, Excel, PowerPoint, Email)

Job description

We are seeking a responsible, proactive, and well‑organised Administration Clerk to support daily office operations, documentation, and coordination with external parties, including state government agencies. The role requires strong communication skills, attention to detail, and the ability to handle presentations and official documentation efficiently.

Key Responsibilities

• Perform general administrative and clerical duties
• Handle data entry, filing, and document management
• Prepare basic reports, presentations, letters, and official correspondence
• Liaise with state government departments for documentation, submissions, and follow‑ups
• Attend meetings and assist in preparation of presentation materials when required
• Answer phone calls and respond to emails professionally
• Assist in scheduling, record‑keeping, and office coordination
• Support other departments when required

Requirements

• Minimum SPM / Certificate / Diploma in Administration or related field
• At least 1 year of relevant working experience (fresh graduates are welcome to apply)
• Fluent in English and Bahasa Malaysia (spoken and written)
• Able to prepare and deliver basic presentations
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Email)
• Possess a valid driving licence and able to drive
• Able to liaise confidently with government officers and external stakeholders
• Well‑organised, responsible, and detail‑oriented
• Able to work independently with minimal supervision