Admin and Service Senior Executive

LONGI MALAYSIA SDN. BHD. (SERENDAH); Serendah; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading provider of solar energy solutions in Serendah is seeking a highly organized Administrative Senior Executive. This full-time role involves providing comprehensive support to senior management, managing schedules, and overseeing various administrative tasks. The ideal candidate should have 3-5 years of experience, strong time management, and proficient use of Microsoft Office. Join an expanding company committed to sustainability and employee growth.

Benefits

Medical allowance

Dental benefits

Parking

Optical allowance

Incentives

13 months salary

Baby bonding

Qualifications

• 3-5 years of experience in a similar administrative role, preferably in a fast-paced environment.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficient in using Microsoft Office suite.
• Attention to detail and commitment to accuracy.

Responsibilities

• Providing comprehensive administrative support to senior management.
• Coordinating schedules and managing calendars.
• Handling data entry and document preparation.
• Serving as the primary point of contact for inquiries.
• Assisting with various projects and initiatives.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Attention to detail

Multitasking

Tools

Microsoft Office Suite

Job description

About the role

We are seeking a highly organized and skilled Administrative Senior Executive（Admin & Services) to join our team at LONGI MALAYSIA SDN. BHD. (SERENDAH) in Serendah, Selangor. This full-time position will play a crucial role in supporting our operations and ensuring the smooth running of our administrative functions.

What you'll be doing

• Providing comprehensive administrative support to senior management and key stakeholders.
• Coordinating schedules, arranging meetings, and managing calendars.
• Handling a variety of administrative tasks, including data entry, document preparation, and file management.
• Serving as the primary point of contact for internal and external inquiries.
• Assisting with various projects and initiatives as needed.
• Maintaining office systems, procedures, and policies.
• Contributing to the overall efficiency and effectiveness of the administrative team.
• Managing performance of service providers towards of services and conformance to the contract and service level agreement.
• Ensure accurate and timely communication to service providers (transport & cafeteria) upon employees’ complaint and resolving services issues.
• Respond to employees’ services inquiries and complaints timely to ensure quick, equitable resolution.
• Ensure timely accurate payment of all billing invoices related to services.
• Conduct and compile employee satisfaction survey towards cafeteria and transport services.
• Monitor and coordinate with Purchasing Department on renewal of service provider agreement.
• Handle requests and arrange of employees’ transport and food catering from cafeteria.
• Periodic checking and joint audit with cafeteria committees on cafeteria facilities and kitchen.
• Serve as an advisor for cafeteria committees and monitor the committees’ activities.
• Keep records for monthly services expenses and assist in prepare yearly budget for services.
• Comply with and communicate the company’s EHSMS, policies, EHS objective & planning, procedures, significant environmental aspects/hazards, EHS roles, responsibilities, accountabilities and authorities, obligations, legal and other requirements, and any relevant EHS issues.
• Communicate Emergency Response Plan.
• Report any unsafe acts, unsafe conditions and EHS incidents (including near misses).

What we're looking for

• Minimum 3-5 years of experience in a similar administrative role, preferably in a fast-paced environment.
• Strong organizational and time management skills with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills, with the ability to interact with individuals at all levels of the organization.
• Proficient in using Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software.
• Attention to detail and a commitment to accuracy in all work tasks.
• Flexible and adaptable, with a positive attitude and a willingness to learn.
• Ability to work well under pressure.
• Thrives in a fast-paced environment.
• Effectively manages multiple priorities and a high volume of work.

About LONGi Malaysia

Manufacturing, Transport & Logistics 1,001-5,000 employees

In pursuit of low-carbon energy supply technology, restoration of the earth's ecology and sustainable development of human well-being, LONGi Group prudently selected Kuching, Sarawak in Malaysia to set up their very first overseas base back in year 2016. The Sarawak state has an abundant supply of natural resources and a pool of talented people with strong technical and language skills. With these perquisites, the organization can better prepare for tomorrow’s challenges, especially in a rapidly evolving solar technology industry.

LONGi Group is a world leader in monocrystalline solar photovoltaic solutions. The manufacturing base in Kuching currently comprises of 2 monocrystalline solar ingot plants, 1 monocrystalline solar ingot shaping plant, 2 monocrystalline solar wafer plants, and 3 monocrystalline solar cell plants, all operating under the company name of LONGi Malaysia Sdn. Bhd. The company had about 4000 employees in 2022.

LONGi Malaysia continues to expand its business operation, now growing beyond Kuching to Serendah in Selangor and Bintulu in Sarawak. Both new locations are scheduled to commence production in 2023, also operating under the company name of LONGi Malaysia Sdn. Bhd. The company is expected to have 9000 employees by 2024.

As a leading brand in the global PV industry, LONGi focuses on professional growth and continuous improvement of our employees and committed to building a great place to work. Our strong workforce continues to celebrate great milestones; we are now certified to many international standards and named as The Most Promising Company in Malaysia by the Ministry of International Trade & Industry (MITI) in year 2021.

We have career opportunities across our organization. Be part of our team that is committed to promoting values for the positive development of the global solar industry. We aim to work together towards creating a greener mother earth for our future generations.

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Perks and benefits Medical Miscellaneous allowance Dental Parking Optical, Incentives, 13 months salary, Baby bondin