Admin, Procurement (Office Management)

Ninja Van; Subang Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading logistics company in Malaysia is seeking an experienced Front Desk Executive to manage front desk operations and enhance visitor experiences. Responsibilities include handling correspondence and overseeing office cleanliness. The ideal candidate has at least 1-2 years' experience in customer service, is proficient in English and Bahasa Malaysia, and possesses strong Microsoft Office skills. A salary range of RM2,300 - RM2,500 a month is offered.

Qualifications

• At least 1-2 years of experience in Front Desk, Customer Service, or Administration.
• Proficient in English and Bahasa Malaysia, Mandarin is an advantage.
• Strong ability in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Manage front desk operations and provide a welcoming experience.
• Handle incoming parcels and correspondence.
• Oversee office housekeeping standards and supervise cleaners.
• Administer employee office access cards.
• Support planning of company activities and events.

Skills

Customer Service

Microsoft Office

Organizational Skills

Communication Skills

Multitasking

Education

SPM / Diploma / Graduate Diploma

Job description

Job Responsibilities

• Assist in managing front desk operations and provide a professional and welcoming experience for visitors.
• Handle incoming parcels, letters, and correspondence, ensuring timely distribution to relevant staff.
• Oversee office housekeeping standards and supervise cleaners to ensure cleanliness is consistently maintained.
• Administer and manage employee office access cards, including issuance and records updating.
• Support the planning and coordination of company activities and events.
• Manage general office administration, including maintenance of office equipment, pantry supplies, and stationery.
• Maintain accurate inventory records and ensure sufficient stock levels at all times.
• Monitor and update departmental attendance records in a timely manner.
• Provide clerical and administrative support as required.
• Ensure the reception area remains neat, organized, and presentable at all times.
• Arrange employee travel bookings (flights, accommodation, etc.) in line with corporate travel policies.
• Perform other ad-hoc tasks and assignments as required by management.

Job Requirements

• Minimum SPM / Diploma / Advanced / Higher / Graduate Diploma in any field.
• At least 1–2 years of experience in Front Desk, Customer Service, Administration, or a related field.
• Proficient in English and Bahasa Malaysia (spoken & written).
• Ability to converse in Mandarin will be an added advantage.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Independent, self-disciplined, and able to work with minimal supervision.
• Strong multitasking, organizational, and communication skills.
• Highly motivated with a systematic and detail-oriented approach to work.

Salary: RM2,300 - RM2,500 a month