Admin / Personal Assistant

WONDERBOYS CLEANING; Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A cleaning services company located in Petaling Jaya is seeking an Administration and Personal Assistant. The role involves managing the Director’s schedule, coordinating meetings, handling communication, and assisting with administrative tasks. The ideal candidate has strong organisational and communication skills, is proficient in Google Workspace, and can work independently. Experience in administration is preferred but not required. Competitive salary and a chance to grow in a professional environment offered.

Qualifications

• Experience in administration, coordination, or office support is an advantage.
• Strong organisation, time management, and prioritisation skills.
• Comfortable handling schedules, follow-ups, and task tracking.
• Able to work independently and manage multiple tasks.
• Proactive, detail-oriented, and professional.

Responsibilities

• Manage the Director’s calendar, schedules, and reminders.
• Coordinate meetings, calls, and task priorities.
• Handle emails and task tracking on behalf of the Director.
• Prepare summaries and action lists to meet priorities.
• Assist with personal appointments and travel arrangements.

Skills

Organisation

Time management

Excellent communication skills (English and BM)

Proficient in Google Workspace

Education

Diploma or degree

Job description

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Manage the Director’s calendar, schedules, appointments, and reminders

Coordinate meetings, calls, follow-ups, and task priorities

Handle emails, WhatsApp messages, and task tracking on behalf of the Director

Prepare summaries, reminders, and action lists to ensure priorities are met

Assist with personal appointments, bookings, travel arrangements, and logistics

Business & Operations Administration

Handle daily administrative tasks, documentation, and record-keeping

Maintain internal trackers, reports, shared folders, and SOPs

Assist with staff scheduling, attendance tracking, and basic HR admin

Coordinate with cleaners, supervisors, interns, vendors, and suppliers

Support onboarding and admin setup for new hires

Maintain internal systems (Google Drive / Notion)

Communication & Coordination

Communicate professionally with clients, suppliers, landlords, and service providers

Draft and send emails, messages, confirmations, and follow-ups

Ensure smooth coordination between the Director and internal teams

Job Requirements

Experience in administration, coordination, or office support is an advantage, but not required

Strong organisation, time management, and prioritisation skills

Comfortable handling schedules, follow-ups, and task tracking

Excellent communication skills (English and BM required)

Proficient in Google Workspace (Docs, Sheets, Calendar, Drive)

Able to work independently, take initiative, and manage multiple tasks

Proactive, detail-oriented, calm, professional and discreet

Diploma or degree is a plus, but attitude and competence matter more

Unlock job insights

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as an Administration and Personal Assistant? Do you have secretarial experience? Do you have data entry experience? Do you possess or have access to your own transportation? Which of the following languages are you fluent in?

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