Admin Officer

Ever Delicious Food Industries Sdn Bhd; Malacca City; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading food company in Malacca City seeks an Admin Officer to provide administrative support and ensure regulatory compliance. Responsibilities include coordinating government applications, managing office supplies, and organizing company events. Candidates should hold a Diploma or Degree in Business Administration and have 1-2 years of relevant experience. Proficiency in English and Bahasa Malaysia is essential, along with strong organizational and coordination skills.

Qualifications

• Minimum 1-2 years of working experience in administration or a related role.
• Knowledge of government applications, licenses, and compliance documentation is an advantage.
• Familiar with ISO standards, audit requirements, and compliance tracking.

Responsibilities

• Assist in handling and coordinating office administration matters related to government applications.
• Prepare documents for grants, trademark registration, and awards applications.
• Monitor and ensure timely renewal of company licenses and permits.
• Set up and manage training rooms and company events.
• Support compliance with hygiene, safety, and environmental standards.

Skills

Organizational skills

Coordination skills

Documentation skills

Effective communication in English

Effective communication in Bahasa Malaysia

Education

Diploma or Degree in Business Administration

Job description

Title: Admin Officer

Dept: Human Resources & Administration

Level: Officer

Job Purpose

• To provide effective administrative and facility management support to ensure smooth daily office operations and regulatory compliance.
• To coordinate government-related applications, licensing, training facilities, and administrative documentation in support of company operations and compliance standards.

Work Condition

• Office-based with occasional coordination at production facilities (Lot 728, Lot 727, Lot 726).
• May be required to support audits, government visits, training sessions, or company events.

Job Requirements

Education, Qualifications & Training

• Diploma or Degree in Business Administration, Human Resource Management, Office Management, or related field.

Experience, Skills or Specialized Knowledge / Language / Ability to Travel

• Minimum 1–2 years working experience in administration or related role.
• Knowledge of government applications, licenses, and compliance documentation is an advantage.
• Good organizational, coordination, and documentation skills.
• Able to communicate effectively in English and Bahasa Malaysia.
• Familiar with ISO standards, audit requirements, and compliance tracking.

Key Accountabilities / Responsibilities / Activities

• To assist in handling, preparing, monitoring, and coordinating office administration matters related to government applications, agency visits, and inspections.
• To prepare documents and collect required data from departments for grants, trademark registration, awards, and similar applications.
• To monitor and ensure timely renewal of company licenses, permits, and certificates.
• To monitor compliance calendars and deadlines for internal and external audits.
• To set up, organize, and manage training rooms, meeting rooms, and company events.
• To organize, collect, maintain, and file contracts, agreements, and correspondence related to facility management and service providers (e.g. electricity, gas, water, security services) for non-production premises.
• To monitor and maintain office supplies and production-related materials, ensuring sufficient stock levels.
• To follow up on facility-related tasks and ensure timely completion.
• To support compliance with personal hygiene, environmental care, quality, food safety, occupational safety & health, Lean Culture, and ISO 14001 Environmental Management System.
• To support Sustainable Development Goals (SDGs) initiatives.
• To assume corporate social responsibility (CSR).
• To perform other duties assigned from time to time.