Admin Manager

Fastlane Group; Kuala Lumpur; On-site; MYR 50,000 - 80,000; Full time

Job summary

A growing company in Malaysia is seeking an Administrative Manager to oversee daily operations and support business growth. The ideal candidate will have 3 to 5 years of office management experience, strong administrative skills, and excellent communication abilities. This role involves supervising staff, managing office supplies, and ensuring compliance with company policies. Proficiency in Microsoft Office Suite is required, and a bachelor's degree in Business Administration is preferred.

Qualifications

• 3 to 5 years of experience in an office management role.
• Proficient in general office management software.
• Ability to support the operation of IT systems is an advantage.

Responsibilities

• Oversee daily office operations ensuring efficiency.
• Support hiring, training, and performance reviews of staff.
• Implement effective administrative systems and processes.
• Manage procurement of office supplies and liaise with vendors.
• Coordinate meetings, travel arrangements, and events.

Skills

Excellent communication skills

Strong administrative skills

Organisational and time-management skills

Resourceful and solution-oriented

Proficient in Microsoft Office Suite

Education

Bachelor's degree in Business Administration or related field

Job description

We are looking for behalf of our client, a proactive and resourceful Administrative Manager to oversee and support the company daily operations. This role is ideal for someone who is helpful, independent, and adaptable, with strong administrative capabilities. The successful candidate will provide local leadership to ensure our clients smooth entry into and growth in Malaysia and will further ensure that administrative procedures run smoothly while supporting the operational team and reporting directly to our Australia-based team.

Key Responsibilities

• Oversee daily office operations to ensure efficiency and compliance with company policies
• Support and supervise all staff, including hiring, training, and participating in performance reviews of operational staff
• Implement and maintain effective administrative systems, processes and policies
• Manage procurement of office supplies and liaise with external vendors
• Coordinate internal and external meetings, travel arrangements and company events
• Maintain accurate records, filing systems and documentation (digital and physical)
• Prepare and submit reports and support financial documentation
• Ensure compliance with health and safety standards in the workplace
• Provide general administrative support to the management team as needed

Key Characteristics

• Helpful and supportive team player with a positive attitude
• Excellent communication skills (including strong written and spoken English)
• Strong administrative skills and attention to detail
• Resourceful and solution-oriented under minimal supervision
• Independent and able to work autonomously
• Adaptable in a dynamic work environment
• Demonstrated ability to lead a team
• Above-average ability to support the smooth operation of IT systems is an advantage
• Australian education and/or work experience is an advantage

Requirements

• 3 to 5 years of experience in an office management role
• Proficient in Microsoft Office Suite and general office management software
• Excellent communication and interpersonal skills
• Strong organisationaland time-management skills
• A bachelor's degree in Business Administration or a related field is preferred