Admin & Finance

Axross; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic technology firm in Kuala Lumpur is seeking an organised Admin & Finance Executive to support day-to-day operations. The ideal candidate has over 3 years of experience in administration and finance, offering a proactive approach to compliance and operational tasks. This role provides opportunities for career growth and exposure to international financial operations in a fast-paced environment.

Benefits

Opportunities for career progression

Exposure to international financial operations

Dynamic work environment

Qualifications

• 3+ years of experience in administration, finance, or operations.
• Strong understanding of bookkeeping and financial reporting.
• Proactive and detail-oriented with multi-tasking abilities.

Responsibilities

• Handle scheduling, meetings, and travel arrangements.
• Process invoices, payroll, and reimbursements.
• Apply for industry compliance standards and manage documentation.

Skills

Administration

Finance

Compliance

Bookkeeping

Detail-oriented

Tools

Slack

Notion

Google Workspace

Job description

As energy efficiency becomes a major priority in Malaysia and Singapore, industries seek smarter ways to reduce costs and improve sustainability. At Axross, we develop AI-powered HVAC solutions that help manufacturers optimize energy usage, lower operational costs, and meet energy regulations. Join us and be part of an innovative team driving the future of industrial energy efficiency. To keep the work moving, we need an organised and supportive Admin & Finance Executive to help with the day-to-day office operation. If you like clear checklists, neat folders, and predictable routines, you’ll be a great fit - and your work helps the team focus on delivery.

Overview

We are seeking an organised Admin & Finance Executive to support day-to-day office operations and ensure efficient administrative, financial, and compliance processes.

Role

Your Role:

This role blends administration, finance, and compliance, ensuring Axross runs efficiently.

Responsibilities

Office Administration & Operations

• Handle scheduling, meetings, and travel arrangements for executives and teams.
• Maintain company policies, documentation, and internal records.
• Provide operational support to team members (coordinating external meetings & events)

Finance

• Process invoices, payroll, and reimbursements for employees and vendors.
• Invoicing and liaising with client payments
• Reconcile bank statements, track cash flow, and prepare basic cash reports.
• Assist in budget planning, expense forecasting, and cost optimization.
• Work with external accountants, auditors, and tax consultants to ensure compliance.

Compliance & Legal Support

• Apply for required industry compliance standards, business certifications, trademark / copyright,
• Handle business licenses, permits, and insurance policies.
• Maintain contract and vendor agreements, ensuring proper filing of documentation.

Ideal Profile

What We’re Looking For:

• 3+ years of experience in administration, finance, or operations, preferably in a startup or SME.
• Strong understanding of bookkeeping, financial reporting, and compliance.
• Proactive, detail-oriented, and able to manage multiple responsibilities.
• Familiarity with automation tools (Slack, Notion, Google Workspace) for improving efficiency.
• Ability to take initiative and thrive in a fast-moving, high-growth environment.

What’s on Offer?

• Opportunities for career progression, as Axross grows, so will your role.
• Opportunity to work in a regional role, gaining exposure to international financial operations.
• Dynamic and fast-growing work environment with room for professional growth.