Admin Facilities Operations Executive (Hostel Management)

Biocon; Gelang Patah; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading healthcare company in Malaysia is seeking an experienced Admin Facilities Operations Executive for hostel management. This role involves overseeing facility operations, ensuring safety protocols, and managing support services such as guest houses and landscaping. Ideal candidates will hold a relevant bachelor's degree and have 3-5 years of experience in facility management. Strong organizational skills and knowledge of IFMS are essential. The role offers a dynamic working environment in a reputable firm.

Qualifications

• Bachelor's degree required.
• 3-5 years of experience in facility management.
• Knowledge of IFMS and ISMS systems essential.
• Strong organizational and communication skills.

Responsibilities

• Oversee operations of company guest houses.
• Manage IFMS processes for facility operations.
• Implement workplace safety protocols.
• Supervise landscaping and maintenance activities.

Skills

Organizational skills

Communication skills

Knowledge of IFMS and ISMS systems

Facility management experience

Education

Bachelor’s degree in Facility Management, Engineering or related field

Job description

Admin Facilities Operations Executive (Hostel Management)

Responsible for overseeing and managing all aspects of facility operations to ensure a safe, clean, and efficient working environment. This role involves coordinating integrated facility management systems, maintaining security and safety standards, and managing support services such as guest house, landscaping, and waste disposal.

Key Responsibilities

• Oversee operations and maintenance of company guest houses, ensuring comfort and compliance with standards.
• Manage and monitor IFMS (Integrated Facility Management System) processes for seamless facility operations.
• Ensure compliance with Information Security Management System requirements.
• Act as Safety Coordinator; implement and monitor workplace safety protocols.
• Supervise landscaping activities to maintain aesthetic and environmental standards.
• Assist in recruitment, discipline, and administration of casual employees.
• Ensure cleanliness and hygiene across all facility areas.
• Oversee maintenance and organization of site offices and parking facilities.
• Implement and monitor waste disposal and recycling processes.
• Supervise security operations to safeguard company assets and personnel.

Required Skills & Qualifications

• Bachelor’s degree in Facility Management, Engineering, or related field.
• Minimum 3–5 years of experience in facility management or similar role.
• Knowledge of IFMS and ISMS systems.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and coordinate with cross-functional teams.