Admin Executive Purchasing Coordination

SC Mummy; Meru; On-site; MYR 150,000 - 200,000; Full time

Job summary

A local administrative firm in Selangor, Malaysia, is seeking a detail-oriented Admin Executive to support daily administrative tasks and purchasing activities. Responsibilities include handling inventory, sourcing suppliers, and maintaining records. The ideal candidate should possess at least SPM qualification, with proficiency in Mandarin and English. Fresh graduates are welcome, and the company provides SOCSO & EPF, yearly increments, and various leave benefits as part of the compensation package.

Benefits

SOCSO & EPF provided

Yearly increments

Competitive salary

Annual leave

Medical leave

Paid holidays

Qualifications

• Fresh graduates are welcome; training will be provided.
• Experience in admin, inventory, or purchasing is preferred but not required.

Responsibilities

• Distribute incoming goods and check for accuracy.
• Source suppliers and prepare Purchase Orders.
• Assist in daily administrative and operational tasks.
• Coordinate with relevant departments for workflow.

Skills

MS Office (Excel & Word)

Multitasking

Attention to detail

Proficiency in Mandarin

Proficiency in English

Education

SPM qualification

Diploma or higher

Job description

Requirement

We are looking for a responsible and detail-oriented Admin Executive to support daily administrative tasks, purchasing activities, and coordination work. The ideal candidate must be hands‑on, accurate, and able to handle multiple responsibilities to ensure a smooth business workflow.

• Minimum SPM qualification; a Diploma or higher education is an advantage.
• Fresh graduates are welcome (training will be provided).
• Experience in admin, inventory, or purchasing is preferred but not required.
• Good computer skills, especially in MS Office (Excel & Word).
• Responsible, hardworking, and able to multitask in a fast‑paced environment.
• Strong attention to detail and accuracy.
• Proficiency in Mandarin and English is required (to communicate with suppliers and customers).
• Work Schedule: 5.5 days

Responsibility

Goods Handling & Inventory Support

• Distribute incoming goods and check that the quantities and items received are accurate.
• Verify that items prepared for customers match the customer order list (correct style, model, and quantity).
• Assist in maintaining proper records of goods received and goods sent out.

Purchasing / Procurement Tasks

• Source suppliers, request quotations, and prepare Purchase Orders (PO) when needed.
• Communicate with suppliers regarding product availability, pricing, and delivery schedules.
• Follow up on deliveries and ensure that items are delivered on time and in correct quantities.
• Maintain accurate purchasing and supplier records.

Administrative & Coordination Duties

• Assist in daily administrative and operational tasks.
• Key in required data and information into the company’s database/CRM system accurately.
• Coordinate with relevant departments to ensure a smooth workflow and task completion.
• Complete other tasks assigned by management or team leaders to support overall operational efficiency.

Benefits

• SOCSO & EPF provided
• Yearly increments
• Competitive salary
• Annual leave, medical leave and paid holidays