Admin Executive (Operations & Office Support)

ARTE AXIS DESIGN GROUP / ANUAR AZIZ ARCHITECT; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A design consultancy in Kuala Lumpur is seeking a dependable Admin Executive to support office operations and documentation. Key responsibilities include managing correspondence, providing administrative support to project teams, and assisting in accounts and HR matters. The ideal candidate will be organized, reliable, and proficient in Microsoft Office with a minimum Diploma in Administration or related fields. The role requires a Malaysian citizen, male only, comfortable handling confidential information.

Qualifications

• Malaysian citizen, Male ONLY.
• Able to read, understand and amend documents accurately.
• Valid driving (D) licence.

Responsibilities

• Manage daily correspondence and official documents.
• Provide administrative support to project teams.
• Assist with basic accounts data entry and payroll documentation.
• Support office assets and facilities administration.

Skills

Proficient in Microsoft Office

Good command of English

Good command of Bahasa Malaysia

Organized

Reliable

Education

Minimum Diploma in Administration

Business, Accounting or related field

Job description

Admin Executive (Operations & Office Support)

🧩 Be the Backbone of a Design-Driven Practice

At Arte Axis Design Group / Anuar Aziz Architect, we design more than buildings — we deliver complex projects through strong systems, clear documentation and disciplined execution. We are seeking a dependable Admin Executive who plays a key role in keeping the office and operations running smoothly.

If you are organized, language‑confident and able to work independently in a fast‑moving consultancy environment, we would like to hear from you.

What You’ll Do

📄 Office & Documentation

• Manage daily correspondence, emails, letters and official documents
• Prepare, check and amend letters, reports, minutes and submissions with attention to detail
• Maintain orderly digital and physical filing systems

🏗️ Project & Office Administrative Support

• Provide administrative support to project teams, including document preparation, printing, filing and record tracking
• Assist in the administrative preparation, handling and submission logistics for KM, BP, Tender and construction stages.
• Coordinate document delivery, collection and proper filing between office, clients, consultants and authorities.
• Liaise with consultants, authorities and suppliers strictly on administrative and documentation matters.

💼 Accounts & HR Support

• Assist with basic accounts data entry, claims and record keeping
• Support payroll documentation and general HR administrative matters

🔧 General & Facilities Support

• Support office assets and facilities administration, including office vehicles, maintenance scheduling and vendor coordination
• Liaise with vendors, building management and JMB on facilities‑related matters
• Maintain basic records for servicing, warranties and maintenance follow-ups

👤 What We’re Looking For

✅ Essential

• Malaysian citizen, Male ONLY
• Minimum Diploma in Administration, Business, Accounting or related field
• Good command of English and Bahasa Malaysia, written and spoken
• Able to read, understand and amend documents accurately
• Valid driving (D) licence
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Organised, reliable and able to work with minimal supervision
• Comfortable handling confidential information and company assets responsibly

⭐ Added Advantage

• Experience in architectural or construction consultancy
• Valid driving licence
• Able to start immediately or within short notice
• Comfortable supporting multiple projects in a fast‑paced consultancy environment

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