Admin Executive, Corporate Office

gradmalaysia.com; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading recruitment platform in Kuala Lumpur is seeking an Administrative Coordinator to manage data entry, facilitate departmental communication, and provide documentation support. The ideal candidate should possess a Bachelor's degree in Business Administration and a minimum of 2 years of relevant experience. Strong command of Microsoft Office is essential, alongside excellent organizational and communication skills. This role offers opportunities to engage in ad-hoc projects and event organization, contributing to a dynamic work environment.

Qualifications

• Bachelor's Degree in Business Administration, Office Management, or equivalent.
• Minimum 2 years of relevant working experience.
• Prior experience in a multi-divisional corporate environment is an advantage.

Responsibilities

• Manage data entry, filing systems, and document control.
• Facilitate smooth internal communication between departments.
• Coordinate departmental calendars and handle logistical arrangements.
• Assist in preparing reports and creating meeting materials.
• Process travel arrangements and expense claims.
• Monitor office inventory for division and coordinate procurement.
• Maintain discretion when handling sensitive data.
• Assist in organizing internal events or special projects.

Skills

Microsoft Office

Organizational skills

Communication skills

Reliability

Education

Bachelor's Degree in Business Administration or equivalent

Job description

Key Responsibilities:

• General Administration: Manage data entry, filing systems, and document control to ensure information is organized and easily accessible.

• Departmental Coordination: Facilitate smooth internal communication between your assigned division and other departments.

• Meeting & Schedule Management: Coordinate departmental calendars, book meeting rooms, and handle logistical arrangements for team events.

• Documentation Support: Assist in preparing reports, drafting correspondence, and creating presentation slides or meeting materials as required by the Division Head.

• Claims & Logistics: Process travel arrangements, reimbursements, and expense claims for the team in compliance with company policy.

• Procurement & Supplies: Monitor office inventory for the division and coordinate with the central procurement team for replenishment.

• Confidentiality: Maintain a high level of professionalism and discretion when handling sensitive departmental data.

• Ad-hoc Tasks: Assist in organizing internal events or special projects as assigned by the Division Head.

Qualifications & Experience:

• Bachelor's Degree in Business Administration, Office Management, or equivalent.

• Minimum 2 years of relevant working experience.

• Prior experience in a multi-divisional corporate environment is an advantage.

Skills & Abilities:

• Software Proficiency: Strong command of Microsoft Office (especially Excel for data tracking and PowerPoint for reports).

• Organizational Prowess: Ability to multitask and prioritize deadlines without compromising quality.

• Communication: Excellent verbal and written communication skills for effective team coordination.

• Reliability: A proactive mindset with a strong sense of responsibility and attention to detail.