Admin Executive / Confidential Secretary (Corporate)

SARAWAK OIL PALMS BERHAD; Miri; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading corporate firm in Miri, Malaysia is looking for an Admin Executive/Confidential Secretary to support the Board of Directors and handle various administrative tasks. The ideal candidate will possess a degree related to Business Administration or equivalent, have a minimum of 3 years' experience in executive support, and demonstrate proficiency in Microsoft Office and communication skills. This role requires excellent organizational abilities and attention to detail, managing responsibilities independently in a professional environment.

Qualifications

• Minimum 3 years of experience in executive support or a similar role.
• Excellent command of written and spoken English.
• Proficient in additional local languages is an added advantage.

Responsibilities

• Organize and support Board of Directors meetings and follow-up.
• Capture key discussion points and distribute meeting minutes.
• Draft formal communications and maintain corporate filing systems.
• Oversee monthly ESOS records and ensure timely data submission.
• Track decisions and follow up on pending tasks.

Skills

Microsoft Office Suites

Zoom

Travel Logistics Coordination

Written and Spoken English

Organizational Skills

Time Management

Attention to Details

Education

Degree in Business Administration or related field

Job description

Admin Executive / Confidential Secretary (Corporate)

Possess a Degree in Business Administration/Records Management/Office Management/Management Information Systems / Secretarial Studies, or related field.

Minimum 3 years of experience in executive support or a similar role.

Proficient in Microsoft Office Suites, and virtual meeting platforms such as Zoom.

Experienced in using travel booking systems with understanding of travel logistics and coordination.

Excellent command of written and spoken English, proficiency in additional local languages is an added advantage.

Strong organizational and time management skills, with exceptional attention to details.

Capable of managing multiple responsibilities efficiently, work independently, and demonstrate a high degree of initiative.

High integrity, professionalism, and discretion in handling sensitive information.

Job Responsibilities:

Organize and support Board of Directors (BOD) meetings, AGM, and EGM meetings, including preparation, logistics, and post-meeting follow-up.

Capture key discussion points and decisions during meetings and distribute meeting minutes with clear defined action items.

Draft formal internal and external communications; manage phone, email, and mail correspondence, and maintain organized corporate filing systems.

Oversee and manage monthly ESOS records, ensuring timely and accurate data collection and submission.

Monitor submission and prepare summary on monthly departmental reports.

Track decisions and action items, follow up on pending tasks, and ensure timely execution by relevant parties.

Handle ad-hoc tasks, including clerical duties and any other jobs as directed by the superior.

Application Questions

• What's your expected monthly basic salary?
• How would you rate your English language skills?
• Do you have secretarial experience?
• Which of the following languages are you fluent in?
• Do you have experience working for a large corporate?
• How many years' experience do you have as a Corporate Administrator?
• What is your degree CGPA range?
• How many years of corporate secretarial experience do you have?