Admin Executive

BOA Monteal; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

An administrative services company in Kuala Lumpur is seeking an experienced Administrative Assistant. Responsibilities include organizing documents, assisting with bookkeeping, and supporting marketing efforts. The ideal candidate has a high school diploma and proven administrative experience, with excellent communication skills in English and Mandarin. This role offers an allowance, exposure to various tasks, and hands-on experience with Microsoft Office and Canva.

Benefits

Allowance provided

Exposure to admin and marketing tasks

Opportunity to gain hands-on experience

Qualifications

• Proven experience in an administrative role.
• Excellent written and verbal communication skills in both English and Mandarin.
• Strong time management and multitasking abilities.

Responsibilities

• Organize and maintain proper filing of all documents.
• Assist with basic bookkeeping tasks and data entry.
• Ensure all client documentation is properly stored and easily retrievable.
• Carry out daily administrative duties such as filing, typing, copying, and scanning.
• Create simple marketing materials using Canva.
• Assist company’s associates in preparing client-related documentation.
• Communicate with associates and management to support business activities.
• Provide operational and administrative support for company events.
• Maintain accurate records of company sales.

Skills

Excellent written and verbal communication in English

Proficiency in Mandarin

Time management

Multitasking

Adaptability to new software

Education

High school diploma or equivalent

Tools

Microsoft Excel

Google Sheets

Canva

Job description

Responsibilities

• Organize and maintain proper filing of all documents.
• Assist with basic bookkeeping tasks and data entry (Microsoft Excel, Google Sheet).
• Ensure all client documentation is properly stored and easily retrievable.
• Carry out daily administrative duties such as filing, typing, copying, binding, and scanning.
• Create simple marketing materials using Canva or similar platforms.
• Assist company’s associates in preparing client-related documentation.
• Communicate with associates and management to support business activities.
• Provide operational and administrative support for company events.
• Reporting & Database Management.
• Maintain accurate records of company sales.
• Track and report each associate’s sales progress on a regular basis.

Requirements

• High school diploma or equivalent qualification.
• Proven experience in an administrative role.
• Excellent written and verbal communication skills in both English and Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• Strong time management and multitasking abilities.
• Ability to learn and adapt to new software and systems.

Benefits

• Allowance provided.
• Exposure to admin, accounts, and marketing support tasks.
• Opportunity to gain hands-on experience with Microsoft Office, Google Sheets, and Canva.