ADMIN EXECUTIVE

Gaia Eats Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic food service company in Kuala Lumpur is seeking an Admin Executive to manage office administrative tasks and support HR and Operations. Responsibilities include filing, data entry, coordinating with teams, and ensuring timely payments to suppliers. Ideal candidates should possess a Diploma/Degree or SPM with experience, and demonstrate strong communication skills in English and BM. This full-time role offers a monthly salary range of RM2,900 – RM3,800.

Qualifications

• Diploma/Degree or SPM with relevant experience required.
• Must be organized, reliable, and detail-oriented.
• Good communication skills in both English and BM.

Responsibilities

• Handle all office administrative work.
• Support HR and operations tasks.
• Coordinate with teams on daily functions.
• Process supplier payments accurately and timely.
• Maintain office supplies and documentation.

Skills

Basic Excel/Google Sheets

Good communication in English & BM

Organized

Reliable

Detail-oriented

Education

Diploma/Degree OR SPM with experience

Job description

Salary: RM2,900 – RM3,800 per month

Position

Admin Executive (Full-time)

Location

Taman Perindustrian OUG, Kuala Lumpur, Malaysia

Job Purpose

To handle all office administrative work and support HR + Operations.

Key Responsibilities

• Filing, scanning, documentation, courier arrangements.
• Update spreadsheets, DOs, invoices, data entry.
• Coordinate with HR, warehouse, and management on daily tasks.
• Help maintain office supplies and purchasing tracking.
• Support HR with letters, employee files, onboarding docs.
• Answer calls, messages, emails; communicate with suppliers/customers.
• Arrange meetings, prepare minutes and follow-ups.
• Process supplier payments on a daily basis, including collecting, verifying, and matching DOs and invoices.
• Prepare supplier payment requests for management approval and update the payment tracker.
• Follow up with suppliers on billing discrepancies, missing documents, and payment status.
• Work closely with Finance and Procurement to ensure timely and accurate payment processing.

Requirements

• Diploma/Degree OR SPM with experience
• Basic Excel/Google Sheets
• Good communication in English & BM
• Organized, reliable, detail-oriented