Admin Executive

Miniso; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A retail company in Kuala Lumpur is seeking an Administrative Officer to manage daily office operations, support various departments, and ensure efficient communication. The ideal candidate will have a minimum of SPM and proficiency in English, Malay, and Chinese. This role requires strong organizational skills, attention to detail, and a proactive attitude. Benefits include medical claims, insurance, and flexible working hours.

Benefits

Medical Claim

Insurance

Young Working Culture

Bonus & Incentives

Flexible Working Hours

Qualifications

• Proven experience in administrative roles in a corporate environment.
• Proficiency in English, Malay, and Chinese.
• Strong time-management abilities.

Responsibilities

• Oversee daily office operations and manage office supplies.
• Assist various departments in administrative tasks.
• Maintain accurate filing systems and ensure confidentiality.
• Handle internal and external communications.
• Coordinate with external vendors for goods and services.

Skills

Organizational skills

Communication skills

Attention to detail

Education

Minimum SPM or equivalent

Diploma/degree in Business Administration

Job description

Requirements

• Minimum SPM or equivalent; diploma/degree in Business Administration or related fields is an advantage.
• Proven experience in administrative roles, preferably in a corporate office environment.
• Proficiency in English, Malay, and Chinese (required for communication with internal and external stakeholders).
• Strong organizational and time-management abilities.
• Excellent communication and interpersonal skills.
• High attention to detail, accuracy, and confidentiality.
• Ability to work independently with minimal supervision and also collaboratively as part of a team.
• Positive attitude, proactive approach, and willingness to learn.

Responsibilities

Key Responsibilities

1. Office Administration & Operations

Oversee daily office operations, including the management of office supplies, facilities, and equipment.

Maintain a clean, organized, and safe office environment.

Monitor and handle office maintenance, repair needs, and service scheduling.

Manage office keys, access cards, and other administrative assets.

2. Administrative Support

Assist various departments in general administrative tasks, ensuring smooth coordination and workflow.

Support reception, secretarial, and administrative assistants when required.

Assist in the implementation and compliance of office policies, SOPs, and procedures.

Help prepare documents, reports, meeting notes, and internal memos.

3. Document & Records Management

Maintain accurate filing systems (physical & electronic).

Ensure proper storage, confidentiality, and security of sensitive documents.

Assist in document circulation, approvals, and tracking.

4. Communication & Coordination

Handle internal and external communications, including phone calls, emails, and correspondence.

Liaise with other departments to facilitate operational needs.

Coordinate meetings, appointments, office events, and staff activities.

5. Vendor & Service Coordination

Coordinate with external vendors, contractors, and service providers to ensure timely delivery of goods and services.

Request quotations, compare prices, and ensure cost-effective procurement.

Perform any other ad-hoc duties assigned by the Administrative Manager or Management.

Benefits

• Medical Claim
• Insurance
• Young Working Culture
• Bonus & Incentives
• Flexible Working Hours

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