Admin Executive

Technovation Consulting Sdn Bhd; Bayan Lepas; On-site; MYR 100,000 - 150,000; Full time

Job summary

An emerging consulting firm located in Bayan Lepas, Penang seeks an Administrative Assistant to handle billing, maintain accurate records, and provide general administrative support. The ideal candidate will have 1-3 years of experience (fresh graduates welcome) and proficiency in Microsoft Office, as well as in English, Mandarin, and Bahasa Malaysia. A detail-oriented attitude and strong multitasking skills are essential for this role, which offers growth opportunities within a fast-paced environment.

Benefits

Attractive Year-End Performance Bonus

Company trips

Regular team activities

Annual Leave / Medical Leave

Career growth opportunities

Qualifications

• 1-3 years of administrative experience preferred; fresh graduates encouraged.
• Proficient in Microsoft Office applications.
• Strong command of English, Mandarin, and Bahasa Malaysia.

Responsibilities

• Prepare billing documents and ensure compliance with SST Service Tax.
• Maintain accurate records and collaborate with the sales team.
• Upload signed documents to customer portals.

Skills

Administrative experience

Microsoft Office proficiency

Multitasking abilities

Organizational skills

Language proficiency (English, Mandarin, Bahasa Malaysia)

Tools

SQL Accounting System

Job description

Responsibilities

1. Prepare billing documents, including Delivery Orders (DO), invoices, and related paperwork; ensure compliance with SST Service Tax requirements under IT Services.
2. Maintain accurate records and collaborate closely with the sales team to support both project and maintenance services.
3. Update and manage customer company information, ensuring accuracy and completeness of records. Maintain and file invoices, Delivery Orders (DO), and Loan Forms systematically.
4. Upload signed DOs and invoices to customer portals, ensuring timely and accurate submission.
5. Manage goods receiving, including scanning hardware serial numbers and labelling items appropriately.
6. Coordinate and arrange delivery schedules with dispatch to ensure deliveries meet customers’ required date.
7. Assist with Loan Unit and RMA claim processes.
8. Provide general administrative support, including managing incoming calls, emails, and correspondence.
9. Perform other ad-hoc duties as assigned to support overall business operations.

Requirements

1. Proven administrative experience (1–3 years preferred); fresh graduates are also encouraged to apply.
2. Proficient in Microsoft Office applications (Excel, Word, Outlook) and familiar with SQL Accounting System.
3. Proficiency in English, Mandarin, and Bahasa Malaysia is required. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
4. Strong ability to multitask, work independently, and collaborate effectively as part of a team.
5. Highly organized, detail-oriented, and responsible with a positive work attitude.

Benefits

• Attractive Year-End Performance Bonus
• Company trips
• Regular team activities
• Annual Leave / Medical Leave
• A fast-growing company that ensures career growth.