ADMIN CUM RECEPTIONIST

Netherlands Maritime Institute of Technology; Johor Bahru; On-site; MYR 20,000 - 100,000; Full time

Job summary

A maritime institute in Johor Bahru is seeking an Admin Assistant cum Receptionist to perform reception duties, coordinate visitor arrangements, and manage administrative tasks. The ideal candidate must have receptionist experience, proficiency in Microsoft Office, and solid communication skills in both Bahasa Melayu and English. This role requires excellent organizational abilities and the capacity to multitask effectively while maintaining a professional appearance.

Qualifications

• Proven work experience as a Receptionist or similar role.
• Hands-on experience with office equipment.
• Ability to be resourceful and proactive.

Responsibilities

• Answer incoming calls and handle queries.
• Greet and direct visitors appropriately.
• Coordinate administrative reception of visitors.
• Data entry and maintain documentation.
• Source and procure office supplies.

Skills

Receptionist experience

Microsoft Office proficiency

Professional attitude

Communication skills in Bahasa Melayu & English

Organizational skills

Multi-tasking ability

Tools

Office equipment

Job description

Netherlands Maritime Institute of Technology – Johor Bahru, Johor

Contract

12d ago , from Netherlands Maritime Institute of Technology

Key Responsibilities: Admin Assistant cum Receptionist

• · Perform general reception responsibilities such as answering incoming calls, handling queries and transferring calls
• · Greeting, welcoming and directing the visitors appropriately and notifies the company personnel of the visitors arrival
• · Coordinate the administrative reception of visitors (arrangement of vehicles, hotels, dining, etc.)
• · Handling of all incoming local/overseas couriers/mails. Perform general mailroom responsibilities. Record receipt of documents or parcel to ensure proper accountability
• · Data entry, documentation processing, and filing systematically
• · Write a formal letter in Bahasa Melayu & English
• · Ensuring the service agreement are keep up-to-date such as Fire Extinguisher, Water Dispenser, and checking on service schedules for other office amenities and appliances
• · Create and ensure the administrative e-folders are kept up-to-date e.g.: Phone Directory
• · Main Festive celebration/Meetings/Conference/Training: sourcing for catering, placing of orders, coordination of setup
• · Preparing of refreshments, plating, cleaning of utensils, arrangement of the drinks and foods before the meetings, clearing the used utensils, replenish the refreshments, chair arrangements, arrange takeaway lunch when required
• · Source and procure office stationery, office equipment, pantry supplies
• · Ensuring storage room are kept tidy and inventories are adequate for the requirement
• · Tidy and maintain the reception area
• · Provide day-to-day admin adhoc supports

Competency

• Proven work experience as a Receptionist, Front Office Representative or similar role ·
• Proficiency in Microsoft Office applications ·
• Hands-on experience with office equipments.
• Professional attitude and appearance ·
• Solid written and verbal communication skills in Bahasa Melayu & English ·
• Ability to be resourceful and proactive when issue arise ·
• Excellent organizational skills ·
• Multi-tasking and time-management skills, with the ability to prioritize tasks ·

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