Admin cum Personal Assistant

One East Development Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A prominent development company in Kuala Lumpur is seeking an administrative assistant to provide comprehensive support to the management team. This role involves organizing and coordinating meetings, maintaining office records, and assisting with communication tasks. Ideal candidates will have a diploma in Business Administration, 1-2 years of experience, and proficiency in Microsoft Office and languages including English, Malay, and Mandarin. Strong organizational skills and professionalism are essential for ensuring effective operational support.

Qualifications

• 1-2 years of experience in an admin role or personal assistant position preferred.
• Fast learner, high responsibility, and willingness to learn.
• Discreet with a high level of integrity and confidentiality.

Responsibilities

• Participate in and coordinate meetings, including preparing agendas and taking minutes.
• Provide comprehensive administrative support to the management team.
• Manage and maintain office records, files, and databases.
• Assist in preparing reports, presentations, and documents.

Skills

Proficient in Microsoft Office (Words, Excel, PowerPoint)

Proficient in English, Malay & Mandarin

Excellent communication skills

Strong analytical and problem-solving skills

Excellent organizational and time management skills

Education

Diploma in Business Administration or related field

Job description

Participate in highly confidential meetings, by organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

Providing comprehensive administrative support to the management team.

Coordinate and liaise with internal departments for administrative coordination and task support.

Managing and maintaining office records, files, and databases.

Assisting with the preparation of reports, presentations, and other document to facilitate decision-making process.

Support the execution of internal and external communication, acting as a point of contact for inquiries and relaying information to appropriate stakeholders.

Assist in managing office workflows, implementing processes and procedures to enhance operational efficiency and organization.

Collaborate with other team members on various administrative tasks, providing support where needed to ensure team objectives are met.

Conduct research and gather information for various projects, providing data and insights to assist management in decision-making.

Monitor day-to-day administrative tasks, Scheduling and coordinating meetings, calendar management and travel arrangement.

Performing other general administrative duties or ad hoc duties as required.

REQUIREMENTS

Candidates must possess at least a Diploma in Business Administration, Secretary or a related field.

1-2 years of experience as admin role/personal assistant is preferred. Fresh graduates with a remarkable attitude towards life will be considered.

Proficient in Microsoft Office (mainly Words, Excels & Powerpoint).

Proficient in English, Malay & Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Excellent communication skills, both written and verbal, with a professional demeanor and the ability to interact effectively with various stakeholders.

Strong analytical and problem-solving skills.

Fast learner, high responsibility, proven to work as a team and willingness to learn.

Excellent organizational and time management skills.

Discreet, with a high level of integrity and confidentiality.

Flexible and adaptable to changing priorities.

Able to work independently and as part of a team.

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