Admin Coordinator

Find Talent; Subang Jaya; On-site; MYR 30,000 - 50,000; Full time

Job summary

A property management company in Subang Jaya is seeking a professional to serve as the primary liaison for owners and residents on property-related inquiries. Responsibilities include coordinating maintenance, performing administrative duties, and assisting with property inspections. The ideal candidate has at least 1 year in a coordinating or customer service role and possesses excellent communication skills in English, Bahasa Melayu, and Mandarin. This position offers an opportunity to thrive in a dynamic environment.

Qualifications

• At least 1 year in coordinating or customer service related position.
• High sense of responsibility, excellent coordination skills.
• Able to thrive in fast-paced environment with strong time management.

Responsibilities

• Serve as the primary liaison for owners and residents on property-related enquiries.
• Coordinate and follow up with maintenance personnel and contractors.
• Perform administrative duties including collection of payments and record-keeping.
• Assist in property inspections and maintenance coordination.
• Compile and prepare reports on maintenance activities.

Skills

Excellent coordination skills

Strong time management

Excellent communication in English

Ability to thrive in a fast-paced environment

Job description

Serve as the primary liaison for owners and residents on all property-related enquiries, feedback, complaints, and service requests.

Coordinate and follow up with maintenance personnel, cleaning contractors, and building management to ensure issues are addressed promptly and effectively.

Collection of maintenance fees and other related payments

Issuance of receipts and accurate record-keeping

Entry of transactions into accounting and reporting systems

Communicate and liaise with landlords, tenants, and vendors through formal channels such as email, messaging platforms, and phone calls.

Assist in property inspections, maintenance coordination, site viewings, and handover activities in collaboration with the Sales and Maintenance teams.

Compile and prepare regular reports on maintenance activities, complaints, and operational matters for management review.

Act swiftly and responsibly in emergency situations or incidents.

Build and maintain positive working relationships with residents, the Joint Management Body (JMB), and other key stakeholders.

Undertake additional tasks and responsibilities as assigned by the supervisor.

Job Description

• Serve as the primary liaison for owners and residents on all property-related enquiries, feedback, complaints, and service requests.
• Coordinate and follow up with maintenance personnel, cleaning contractors, and building management to ensure issues are addressed promptly and effectively.
• Perform administrative duties including:
  • Collection of maintenance fees and other related payments
  • Issuance of receipts and accurate record-keeping
  • Entry of transactions into accounting and reporting systems
• Communicate and liaise with landlords, tenants, and vendors through formal channels such as email, messaging platforms, and phone calls.
• Assist in property inspections, maintenance coordination, site viewings, and handover activities in collaboration with the Sales and Maintenance teams.
• Compile and prepare regular reports on maintenance activities, complaints, and operational matters for management review.
• Act swiftly and responsibly in emergency situations or incidents.
• Build and maintain positive working relationships with residents, the Joint Management Body (JMB), and other key stakeholders.
• Undertake additional tasks and responsibilities as assigned by the supervisor.

Job Requirements

• At least 1 year in coordinating or customer service related position.
• Excellent coordination skills and high sense of responsibility.
• Able to thrive in a fast-paced environment. Strong time management skills with the ability to prioritize tasks and perform well under pressure.
• Excellent communication in English and Bahasa Melayu and Mandarin.

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