Admin Assistant

Kitaran Cahaya Sdn Bhd; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading floor covering importer is seeking an organized and detail-oriented Administrator to join their team. In this role, you will manage office files, coordinate events, respond to customer inquiries, and provide support to staff members. Candidates must possess excellent English and Chinese communication skills, be able to work independently, and demonstrate a positive attitude. Familiarity with Microsoft Office and Excel is required.

Qualifications

• Excellent command of written and spoken English and Chinese.
• Ability to work independently with minimal supervision.
• Sense of ownership and positive working attitude.

Responsibilities

• Manage and maintain office files, records, and inventory.
• Prepare and process invoices and purchase orders.
• Respond to customer inquiries via phone and Whatsapp.

Skills

Written and spoken English

Written and spoken Chinese

Microsoft Office

Excel

Interpersonal skills

Job description

KCSB is a leading floor covering importer in Malaysia. We have a vacancy for Administrative position, we are seeking a highly organized and detail-oriented administrator to join our team. As an Administrator, you will be responsible for ensuring the smooth and efficient operation of our office environment. Your primary focus will be on managing administrative tasks, maintaining office supplies and equipment, coordinating & supporting office events, and providing general support to staff members.

Job Responsibilities

• Manage and maintain office files, records, documents and inventory.
• Prepare and process invoices, purchase orders, and delivery notes.
• Respond to customer inquiries via phone and Whatsapp.
• Handle customer inquiry in a professional and timely manner.
• Assist in tracking orders and resolving delivery issues.
• Communicate effectively with customers to build and maintain strong relationships.
• Assist in various ad-hoc tasks as assigned by the management.
• Contribute to the continuous improvement of processes and workflows.
• Support the team in achieving company goals and objectives.

Requirements

• Posess good command of written and spoken English and Chinese
• Sense of ownership and takes pride in responsibility.
• Able to work independently with minimal of supervision.
• Positive working attitude.
• Good interpersonal and communication skills.
• Required Skill: Microsoft office & Excel.
• Friendly and easy to mingle with colleagues and contribute to a happy working environment.

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