Admin Assistant

Raigo Group Holdings Sdn Bhd; Gombak; On-site; MYR 30,000 - 50,000; Full time

Job summary

A logistics and operations company in Gombak is seeking an experienced operations support professional. The role involves monitoring stock quantities, overseeing stock transfers, and managing customer deliveries. Candidates should have 2-3 years of relevant experience in operations or inventory management. Join a dynamic team that values accuracy and efficiency in managing operational processes, ensuring a smooth workflow in distribution and logistics.

Qualifications

• Minimum 2–3 years of relevant experience in operations, inventory, or administrative support.
• Experience in logistics coordination and invoicing is an advantage.
• Strong understanding of stock management and delivery processes.

Responsibilities

• Monitor and update stock quantities for accuracy.
• Coordinate stock transfers between locations.
• Track incoming stock to support planning.
• Prepare and issue Purchase Orders to suppliers.
• Manage product returns and liaise with suppliers.
• Assist with warehouse-related inquiries.
• Oversee customer deliveries, ensuring timely shipments.
• Maintain accurate delivery records.
• Issue invoices based on sales orders.
• Guide daily operations of the administrative department.
• Provide backup support during team absences.
• Support sales team with document filing.

Skills

Operations coordination

Inventory management

Logistics coordination

Strong communication

Job description

Qualifications

• Minimum 2–3 years of relevant experience in operations, inventory, or administrative support.
• Experience in logistics coordination, invoicing, and warehouse support is an added advantage.
• Strong understanding of stock management and delivery processes.

Responsibilities

• Monitor and regularly update stock quantities to ensure accuracy and availability.
• Coordinate and execute seamless stock transfers between locations.
• Track and update incoming stock to support planning and order fulfillment.
• Prepare and issue Purchase Order to suppliers.
• Manage product returns and liaise with suppliers to resolve related issues.
• Assist with warehouse-related inquiries and provide timely resolutions.
• Coordinate and oversee customer deliveries, ensuring timely shipments and prioritizing urgent orders.
• Maintain up-to-date and accurate delivery records.
• Issue invoices based on orders from the sales team, ensuring correct documentation in the dispatch system.
• Oversee and guide the daily operations of the administrative department.
• Provide backup support to ensure continuity of operations during team absences or peak periods.
• Provide administrative support to the sales team, including document filing and distribution of mileage stickers.